STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a four-year service contract for Citywide Central Services Cost Allocation Plan and Departmental Indirect Cost Rate for Budget and Management Services - Matrix Consulting Group, Ltd., most advantageous proposer of four - Not to exceed $122,000.00 - Financing: General Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services and goods, for a specific term, which are ordered on an as needed basis.
This service contract will provide for the Citywide Central Services Cost Allocation Plan and the Departmental Indirect Cost Rate for Budget and Management Services. These services are prepared by the beginning of March of each year to be ready for submission to the U.S. Department of Housing & Urban Development by March 31, annually. Allocated costs are based on the audited financial information found in the City's Comprehensive Annual Financial Report. The Indirect Cost Rate is prepared for departments to recover citywide overhead from grants, if they are an allowable cost under the grant agreement. The Full-Cost Central Services Cost Allocation Plan is prepared to determine indirect cost charges to the City's enterprise, internal service, and other funds.
A five-member committee from the following departments reviewed and evaluated the qualifications:
* Budget and Management Services (2)
* City Controller's Office (1)
* Small Business Center Department (1)
* Office of Procurement Services (1)
The Office of Procurement Services evaluated cost and local preference, the Small Business Center Department evaluated business inclusion and development.
The committee...
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