STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a five-year master agreement for the purchase of service center supplies and equipment for citywide use - Marco Holdings I, LLC dba Bumper to Bumper in the estimated amount of $193,092.50 and Parts Authority, LLC in the estimated amount of $91,290.00, lowest responsible bidders of three - Total estimated amount of $284,382.50 - Financing: Equipment and Fleet Management Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for service center supplies and equipment for citywide use. The service center supplies and equipment includes pneumatic, hand, and power tools which will be used citywide at over 15 facilities to repair and maintain a fleet of over 5,800 vehicles, which includes:
* Civilian service vehicles
* Police vehicles
* Fire vehicles
* Heavy equipment
* Lawn equipment
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOAR...
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