STRATEGIC PRIORITY: Public Safety
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Police Department
EXECUTIVE: Dominique Artis
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SUBJECT
Title
Authorize a three-year service agreement for an online community member incident reporting portal and management system, Desk Officer Reporting System for the Police Department - LexisNexis Risk Solutions FL Inc., sole source - Not to exceed $320,909.64 - Financing: General Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a services agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This sole source services agreement will provide for a online community member incident reporting portal and management system, Desk Officer Reporting System (DORs), from LexisNexis. This agreement includes unlimited users, incident types, and report intake; unlimited customer support; unlimited maintenance; and system hosting in the LexisNexis secure hosting environment.
The vendor's platform is designed for law enforcement, DORS automates the reporting process for incidents occurring within a law enforcement agency's jurisdiction. DORS collects and gathers information from a wide variety of report types - such as minor vehicle accidents and other incident reports - from members of the public. All reports filed using DORS can be automatically imported into the records management systems, with accurate and appropriate UCR and NIBRS compliant coding. Additionally, the DORs system actively monitors inbound reports for possible duplicates or supplements and enables the agency reviewer...
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