STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
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SUBJECT
Title
Authorize a three-year master agreement for the purchase of fire hydrant markers for the Water Utilities Department - Adam Campos dba Graphics MFG in the estimated amount of $158,275.00 and Centerline Supply, Inc. in the estimated amount of $134,300.00, lowest responsible bidders of three - Total estimated amount of $292,575.00 - Financing: Dallas Water Utilities Fund
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of fire hydrant markers for the Water Utilities Department. This purchase will be utilized by the Water Utilities Department and the Fire-Rescue Department to identify fire hydrants. These markers are color coded and come in two sizes: 2.5" for the two smaller access points of the fire hydrant and 4" for the large access point and are used to identify the size of the water lines that are accessed by a particular hydrant. There are approximately 32,000 fire hydrants located throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet...
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