PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Government Efficiency
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SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for Microsoft Government Enterprise licenses, operating systems, production suite, and support for the Department of Information and Technology Services with SHI GOVERNMENT SOLUTIONS, INC through Texas Department of Information Resources cooperative agreement – Estimated amount of $25,386,117.39 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past two years has been approximately $8,900,000.00 per year.
This cooperative purchasing agreement will provide for Microsoft Government Enterprise licenses, operating systems, production suite, and support for Department of Information and Technology Services. This agreement allows the City to maintain uninterrupted access to critical Microsoft software and cloud services and provides security updates, product enhancements, and vendor support. This agreement will also preserve compliance with Microsoft enterprise licensing requirements and improve operational efficiency and cybersecurity.
The Texas Department of Information Resources cooperative agreement is authorized by Cha...
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