STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): 8
DEPARTMENT: Department of Public Works
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the construction of the Five Mile Infrastructure Improvements Package A Project (list attached to the Agenda Information Sheet) - XIT Paving & Construction, Inc., lowest responsible bidder of three - Not to exceed $11,564,976.75 - Financing: Community Development Block Grant Fund ($4,545,532.05), Equity Fund ($3,999,999.70) Water Capital Improvement G Fund ($1,690,462.00), Water Construction Fund ($93,228.00), Wastewater Capital Improvement F Fund ($1,189,014.00), and Wastewater Construction Fund ($46,741.00)
Body
BACKGROUND
This action will authorize a construction services contract with XIT Paving & Construction, Inc. for the construction of the Five Mile Infrastructure Improvements Package A Project.
The scope of the project will include replacing the existing deteriorating streets with reinforced concrete pavement, curb and gutter, sidewalk, driveway approaches, drainage improvements, water and wastewater improvements, illumination, and other miscellaneous items necessary to complete the project in accordance with plans and specifications.
The following are the locations and construction costs for each project:
Project Council District Amount
Tracy Road from Givendale Road
to Persimmon Road 8 $4,494,303.25
Givendale Road from Lancaster Road
to Tracy Road 8 $2,007,657.50
Pall Mall Avenue from Lancaster Road
to Tracy Road 8 $5,063,016.00
XIT Paving & Construction, Inc. is a Waxahachie - based corporation, and is a registered vendor with the City of Dallas.
The following chart illustrates XIT Paving & Construction, Inc.’s contractual activities with the City of Dallas for the past three years:
PBW DWU PKR TRN
Projects Completed 0 0 0 0
Active Projects 1 0 0 0
Change Orders 0 0 0 0
Projects Requiring Liquidated Damages 0 0 0 0
Projects Completed by Bonding Company 0 0 0 0
ESTIMATED SCHEDULE OF PROJECT
Begin Construction April 2024
Complete Construction November 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 9, 2021, the City Council authorized the adoption of the FY 2021-22 Consolidated Plan Budget by Resolution No. 21-0974.
On June 22, 2022, the City Council authorized the adoption of the FY 2022-23 Consolidated Plan Budget by Resolution No. 22-1024.
On June 14, 2023, the City Council authorized the adoption of the FY 2023-24 Consolidated Plan Budget by Resolution No. 23-0765.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Equity Fund |
$ 3,999,999.70 |
$0.00 |
$0.00 |
|
Community Development Block Grant Fund |
$ 4,545,532.05 |
$0.00 |
$0.00 |
|
Water Capital Improvement G Fund |
$ 1,690,462.00 |
$0.00 |
$0.00 |
|
Wastewater Capital Improvement F Fund |
$ 1,189,014.00 |
$0.00 |
$0.00 |
|
Water Construction Fund |
$ 93,228.00 |
$0.00 |
$0.00 |
|
Wastewater Construction Fund |
$ 46,741.00 |
$0.00 |
$0.00 |
|
Total |
$11,564,976.75 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$11,564,976.75 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
16.67% |
16.67% |
$1,927,823.75 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• XIT Paving & Construction Inc. - Non-local; Workforce - 58.00% Local |
PROCUREMENT INFORMATION
The following three bids were received and opened on December 8, 2023:
*Denotes successful bidder
Bidders Bid Amount
* XIT Paving & Construction, Inc. $11,564,976.75
3934 South Highway 287
Waxahachie, TX 75165
SYB Construction Co., Inc. $12,132,242.15
Tiseo Paving Company $12,427,303.20
OWNER
XIT Paving & Construction, Inc.
Doug Spradley, Vice President
MAPS
Attached