STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 28, 2023
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the continuous purchase, implementation, and maintenance of an airport safety and work-order management system for the Department of Aviation with Veoci, Inc. through The Interlocal Purchasing System cooperative agreement - Not to exceed $500,000 - Financing: Aviation Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for the continuous purchase, implementation, and maintenance of an airport safety and work-order management system for the Aviation Department. Phase 2 of Department of Aviation's Virtual Emergency Communications and Airport Operations Systems will include advanced and continued development of Dallas Love Field Division technology requirements that will allow for comprehensive asset management. These comprehensive assets will include management for the Airport Operations Center, Facilities Maintenance (Work Orders), Airfield Maintenance, Environment, Real Estate, Lost and Found, Safety Management Systems Emergency Notifications system, and advanced and future developments of operational modules and Federal Aviation Administration compliance in all areas. This will also include Executive Airport Operations. Veoci, Inc. will dedicate a Solutions Engineer/Programmer to assist in professional services, support and other crucial enhancements and licensing to each division module on a daily basis.
The Interlocal Purchasing System Purchasing cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 14, 2021, the City Council authorized a five-year service contract for the purchase, implementation, and maintenance of an airport safety and work-order management system for the Department of Aviation with Veoci, Inc. by Resolution No. 21-0623.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Aviation Fund |
$244,869.44 |
$142,125.39 |
$113,005.17 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$500,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Veoci, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Veoci, Inc.
195 Church St.
New Haven, CT 06510
Sukhminder Grewal, Founder