STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the application and hosting services, integration support and ongoing technical, and maintenance support of an electronic information notification system for the Department of Information and Technology Services with SHI Government Solutions, Inc. through the OMNIA Partners - Not to exceed $161,196.54 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
The cooperative purchasing agreement will provide for the application and hosting services, integration support and ongoing technical, and maintenance support of an electronic information notification system for the Department of Information and Technology Services. This system is capable of meeting the varied needs for the Department of Information and Technology Services.
The agreement will allow for the ongoing creation and maintenance of digital documents as well as a publication tool that incorporates City data in actionable maps of various kinds that are integral to City publication and web pages. This application is a part of the City's continuous commitment to offer residents, business owners and stakeholders, digital images that make government more ‘Open’ and responsive.
This fully automated, on-demand publication solution provides city departments access via links on the City's website. It will allow the City to grow and manage a distribution network which can notify users directly about City events and services, such as crime watch groups, curfew changes, related updates, and outreach programs.
The OMNIA Partners cooperative agreement is authorized by chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 20, 2019, the City Council authorized a subscription agreement for a term of one-year for use of the PolicyMap software services with SHI Government Solutions, Inc. through the Texas Association of School Boards cooperative purchasing agreement by Resolution No. 19-7097.
On October 9, 2020, the City Council authorized Supplemental Agreement No. 1 for a three-month contract extension for continuous use of PolicyMap software services pursuant to the terms and conditions of BuyBoard Cooperative contract #579-19, by Resolution No. 18-6585.
On December 9, 2020, the City Council authorized a subscription agreement for a term of three-years for the purchase of subscription services for a place-based data and mapping solution for the Department of Information and Technology Services with SHI Government Solutions, Inc. by Resolution No. 20-1901.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Data Services Fund |
$53,732.18 |
$53,732.18 |
$53,732.18 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$161,196.54 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• SHI Government Solutions, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
SHI Government Solutions, Inc.
3828 Pecaba Trail
Austin, TX 78749
Thai Lee, President