STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 6 to increase the service contract with CAREATC to operate and manage employee on-site and off-site medical clinics - Not to exceed $918,771.14, from $3,768,899.00 to $4,687,670.14 - Financing: Employee Benefits Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
Since 2018, CAREATC has operated the on-site clinic at City Hall serving as a primary and chronic care provider to our active employees, retirees and their dependents. Due to the highly uncertain and rising cost of healthcare expenses, some employees, retirees or others within their household may delay or miss necessary health care services. This can be detrimental to their health creating undue stress upon the employee; and, ultimately, result in even higher expense to the City.
Within two years of project implementation, CAREATC was swiftly able to pivot and become an essential provider of COVID testing and vaccination services. Through their partnership, we were able to continue the provision of care to our essential workers and that care continues today. The City Hall site provides care to an estimated 250-300 patients per month; and more than 84 percent are seen the same day or within 24 hours of making an acute care appointment. In addition to primary, acute, and chronic care management, employees and retirees may also have labs and prescriptions requested as well as specialty care referral, as needed.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract includes the living wage of $17.82.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 28, 2018, the City Council authorized a four-year service contract, with two one-year renewal options, to operate and manage employee on-site and off-site medical clinics with CareATC, Inc. by Resolution No. 18-0370.
The Government Performance and Financial Management Committee will be briefed by memorandum regarding this matter on February 26, 2024.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Employee Benefits Fund |
$918,771.14 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$918,771.14 |
Other Services |
23.80%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• *This item reflects previous Business Inclusion and Development Policy M/WBE goal. |
|
• This contract does not meet the M/WBE goal. |
|
• CAREATC - Non-local; Workforce - 0.00% Local |
OWNER
CAREATC
3050 South Center Street
Suite 130
Arlington, TX 76014
Philip Kurtz, President