STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): 6
DEPARTMENT: Department of Aviation
EXECUTIVE: Kimberly Bizor Tolbert
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SUBJECT
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Authorize a five-year master agreement for the purchase of airfield lighting fixtures, parts, and accessories with ADB Safegate Americas, LLC, between the City and Sourcewell procured through a cooperative purchasing agreement - Estimated amount of $932,500.00 - Financing: Aviation Fund
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BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which goods are ordered on an as-needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need for the goods combined with the amount budgeted will determine the amount spent under this master agreement.
This master agreement will allow for the purchase of various sizes and types of energy-efficient airfield lighting, parts and accessories in order to allow the Department of Aviation to maintain electrical components at Dallas Love Field, Dallas Executive and Vertiport.
The Department of Aviation maintains airfields at Dallas Love Field, Dallas Executive Airport, and Dallas Heliport/Vertiport. The airfield locations contain lighting systems comprised of electrical components specifically designed and approved for airfield environments. These lighting systems must be maintained with the appropriate fixtures, parts, and accessories at all times to ensure daily operations at each facility.
This master agreement will allow for the purchase of Federal Aviation Administration-compliant airfield lighting fixtures, parts, and accessories (including but not limited to electrical components) required for continuous airfield operations. The Department of Aviation must have the ability to repair and replace airfield lighting electrical components at Dallas Love Field to maintain operations of the runway and taxiways as mandated by the Federal Aviation Administration.
The Sourcewell cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The current calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 24, 2021, the City Council authorized a two-year master agreement for energy efficient airfield lighting, parts, and accessories for the Department of Aviation by Resolution No. 21-0428.
FISCAL INFORMATION
|
Fund |
FY 2023-2024 |
FY 2024-2025 |
Future Years |
|
Aviation Fund |
$186,500.00 |
$186,500.00 |
$559,500.00 |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative Purchasing Agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• Cooperative Purchasing is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
ADB Safegate Americas, LLC
Joe Pokoj, Chief Executive Officer, Americas
Gary Roser, Chief Financial Officer, Americas