STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: June 28, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a twenty-six month cooperative purchasing agreement for program assurances services to support the implementation of the City's new land management system for Department of Information and Technology Services with Gartner, Inc. through the Texas Department of Information Resources cooperative agreement; and (2) an increase in appropriations in the Building Inspection Fund in an amount not to exceed $2,423,000 - Not to exceed $2,548,000 - Financing: Data Services Fund ($125,000) and Building Inspection Fund ($2,423,000)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This cooperative purchasing agreement will provide for program assurances services to support the implementation of the City's new land management system for Department of Information and Technology Services. This agreement will authorize program assurance support services during the implementation of the City’s land management system. Gartner, Inc. will provide program assurance support services by helping the City mature its readiness to undertake project implementation including project resource management, data conversion strategy, project governance and vendor management. Gartner, Inc. will continue to provide ongoing knowledge transfer to the City’s project team during implementation and help ensure the success of the implementation with active risk management services.
The Texas Department of Information Resources cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 23, 2023, the City Council authorized a five-year service contract for the purchase of licenses, implementation, maintenance, and support of a building permitting and land management solution for the Department of Development Services with Accela, Inc. by Resolution No. 23-0317.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Data Services Fund |
$ 125,000.00 |
$0.00 |
$0.00 |
|
Building Inspection Fund |
$2,423,000.00 |
$0.00 |
$0.00 |
|
Total |
$2,548,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,548,000.00 |
Professional Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Gartner, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices • The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Gartner, Inc.
6011 Connection Drive
6th Floor
Irving, TX 75039
Diana Woronuk, Managing Partner