STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: June 28, 2023
COUNCIL DISTRICT(S): 2
DEPARTMENT: Department of Aviation
EXECUTIVE: Kimberly Bizor Tolbert
______________________________________________________________________
SUBJECT
Title
Authorize an architectural services contract with McAfee3 Architecture, Inc., to provide design services for the Airport Emergency Operation Center/Airport Operation Center and bid phase services at Dallas Love Field - Not to exceed $250,000.00 - Financing: Aviation Fund
Body
BACKGROUND
The Airport Operation Center (AOC) is an integral part of daily airport operations, which requires a standard of functional requirements for 24/7 operational support during normal conditions, irregular operation, and emergency situations. The Airport Emergency Operation Center (AEOC) is an essential component of emergency response and recovery where key officials can collect, communicate, and coordinate information and resources. The current layout, equipment, and resources are not sufficient in enabling the AOC/AEOC core functions above. A redesign of each center is proposed to allow for optimal operations in support of daily and emergent events.
The project intent for co-location of these two critical functions is the ability to collect, analyze, and share information between AOC/AEOC quickly and face-to-face during emergency management.
The Request for Qualifications (CIZ1959) was issued on April 19, 2021. The consulting firm, McAfee3 Architecture, Inc. was selected following a qualifications-based selection process in accordance with the City of Dallas procurement guidelines.
This action will authorize an architectural services contract with McAfee3 Architecture, inc. to analyze the AOC and to design a space to facilitate the current industry needs in similar facilities and its technological needs. The architect will also analyze the existing AEOC space and will design a space that will facilitate the current industry needs in similar facilities. Facility needs are also to include the following: secured access, television screens and supporting monitor/personal computers with cable/live news/weather, (close up windows), video conferencing equipment with room wide audio, handheld radios, one base radio station, seven analog telephones, large areas for magnetic dry erase wall, projector, bulletin board, maps, smart board, cable television, and hardline phone.
ESTIMATED SCHEDULE OF PROJECT
Begin Design October 2023
Complete Design April 2024
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
Aviation Fund |
$250,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$250,000.00 |
Architecture & Engineering |
34.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
26.20% |
70.08% |
$175,200.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• McAfee3 Architecture, Inc. - Local; Workforce - 47.82% Local |
PROCUREMENT INFORMATION
The following Request for Proposals were reviewed and selected on September 23, 2022:
*Denotes successful proposer
Proposers Rank
*McAfee3 Architecture, Inc. 83.25
9535 Forest Lane
Suite 213
Dallas, Texas 75243
EXP US Services, Inc. Manning, APC 95.25
Muller & Muller, Ltd. 82.25
Corgan 80.25
Oculus Inc. 59.75
Note: The Department of Aviation was unable to move forward with EXP US Services, Inc. due to contract language dispute. McAfee3 Architecture, Inc. was selected as the second ranked firm.
OWNER
McAfee3 Architecture, Inc.
Charyl F. McAfee-Duncan, FAIA, Principal
MAP
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