STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 9, 2023
COUNCIL DISTRICT(S): 2
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the purchase and installation of a replacement sound and display system for the alpha conference room for the Department of Aviation with Digital Resources, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement - Not to exceed $267,300 - Financing: Aviation Fund
Body
BACKGROUND
This purchase will provide for a replacement sound and display system for the alpha conference room for the Department of Aviation. The replacement system will upgrade conference room infrastructure and will allow for enhanced emergency meetings that take advantage of smart technology based capabilities. The smart technology will also allow bidirectional communication between users in collaborative efforts such as public hearings, council meetings and other events.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
|
FY 2023 |
FY 2024 |
Future Years |
|
Aviation Fund |
|
$267,300.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$267,300.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements; however, the prime contractor is a certified M/WBE. |
|
• Digital Resources, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Digital Resources, Inc.
2107 Greenbriar Drive
Suite B
Southlake, TX 76092
Wendy Bock, President