STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: February 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
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SUBJECT
title
Authorize a five-year service price agreement for electrical pole bracing services for the Water Utilities Department - Primoris T&D Services LLC, only bidder - Estimated amount of $166,000 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
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BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for electrical pole bracing services for the Water Utilities Department. The service price agreement will provide electrical pole bracing services to allow Water Utilities employees to safely administer emergency repairs to the water mains when electric poles are above or nearby the main breaks. The services under this agreement shall be performed in such a manner to provide maximum safety to the public and to the employees performing the repairs. The contractor will have the responsibility to provide and maintain all warning devices and take all precautionary measures required by law. The Water Utilities Department maintains over 4,000 miles of wastewater mains. Water Utilities - Distribution Division maintains over 5,000 miles of pipelines that deliver treated potable drinking water for fire suppression and consumption within the City, two major airports and 23 other customer cities
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Dallas Water Utilities Fund |
$33,200.00 |
$33,200.00 |
$99,600.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$166,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Primoris T&D Services LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BF24-00023380. We opened it on December 8, 2023. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidder Address Amount
Primoris T&D Services LLC 2100 Great Southwest Pkwy. $166,000
Fort Worth, TX 76106
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Primoris T&D Services LLC
Adam Campbell, Senior Vice President