STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for janitorial services for 14 facilities for the Department of Facilities and Real Estate Management - Ambassador Services, LLC, most advantageous proposer of sixteen - Estimated amount of $1,928,263.80 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the following City departments will use this agreement:
• Dallas Police Department
• Department of Sanitation Services
This service price agreement will provide for janitorial services for 14 facilities for the Department of Facilities and Real Estate Management. These services will ensure that janitorial tasks are managed and performed to industry standards, meeting the specified tasks, frequencies, and cleaning requirements to maintain a clean and sanitized environment for 13 Dallas Police Department facilities and 1 Department of Sanitation Services facility.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Department of Facilities and Real Estate Management (2)
• Library Department (1)
• Park & Recreation Department (1)
• Office of Procurement Services (2)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Cost 25 points
• Qualifications 20 points
• Experience 20 points
• Work plan 15 points
• Business Inclusion and Development 15 points
• Local Preference 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 9, 2021, the City Council authorized a five-year service price agreement for citywide janitorial services with Oriental Building Services, Inc., Ambassador Services, LLC, LGC Global Energy FM, LLC, and Unicare Building Maintenance, Inc. by Resolution No. 21-1012.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$600,000.00 |
$700,000.00 |
$628,263.80 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,928,263.80 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
100.00% |
$1,928,263.80 |
|
• The Business Inclusion and Development Policy does not apply to Other Service contracts. However, the prime contractor is a certified MBE. |
|
• Ambassador Services, LLC - Non-local; Workforce - 6.61% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BGZ24-00023688. We opened them on May 24, 2024. We recommend the City Council award this service price agreement in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Ambassador Services, LLC 11710 North Freeway 91.62
Suite 200
Houston, TX 77060
LGC Global Energy FM, LLC 7047 Twin Hills Avenue 77.04
Dallas, TX 75231
UBM Enterprise, Inc. 11102 Ables Lane 74.61
Dallas, TX 75229
D&A Building Services, Inc. 13637 North Central Expressway 72.22
Unit D20
Dallas, TX 75243
RAS Services, Inc. 10954 Shady Trail 69.43
Suite 100
Dallas, TX 75220
UNISERVE Facilities Services 2363 South Atlantic Boulevard 66.32
Commerce, CA 90040
Global Building. 11126 Shady Trail
Maintenance, Inc. #117 65.75
Dallas, TX 75229
TLBS Corporation 3319 Sterling Vista Boulevard 63.92
Katy, TX 77494
Pristine Vacation Homes, LLC 1910 Pacific Avenue 62.94
Suite 2000
Dallas, TX 75201
Caring Commercial 5050 Quorom 61.24
Cleaning, Inc. Suite 700
Dallas, TX 75254
Velociti Services 950 East Paces Ferry Road 61.20
Atlanta, GA 30326
Andrews Building Service 10555 Newkirk Street 60.63
Suite 520
Dallas, TX 75220
Endeavors Unlimited 6363 De Zavala Road 58.10
San Antonio, TX 78249
Superior Commercial Cleaning 111816 Inwood Road 53.03
Dallas, TX 75224
Ave2Ave Investments, LLC 6915 West Cleburn Road 15.66
Fort Worth, TX 76133
Blue Corp Building 2550 Pacific Avenue 12.10
Management, LLC Suite 700
Dallas, TX 75226
OWNER/EXECUTIVE
Ambassador Services, LLC
Alex Melgar, Chief Executive Officer