STRATEGIC PRIORITY: Public Safety
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Emergency Management and Crisis Response
EXECUTIVE: Dominique Artis
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for Deaf Link’s Accessible Hazard Alert System for the Office of Emergency Management and Crisis Response - Deaf Link, Inc., sole source - Not to exceed $352,755.00 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for a stand-alone, web-based, opt-in, accessible emergency notification system for City of Dallas residents. Deaf Link's Accessible Hazard Alert System (AHAS™) provides the Office of Emergency Management and Crisis Response (ECR) with the ability to send alerts in accessible formats by converting emergency notifications into American Sign Language (ASL) videos with English and Spanish voice and text, including text formats readable by web-connected Braille readers. AHAS™ is an opt-in subscriber-based system. AHAS™ provides services 24/7 to send accessible emergency information for persons who are Deaf, Hard of Hearing, Blind, Deaf-Blind and those with Literacy challenges. Deaf Link and the AHAS™ program support the Access and Functional Needs (AFN) community and persons with sensory disabilities by providing accessible information before, during and after emergency events or disasters. The AHAS program will provide the City of Dallas with 24/7/365 capability to send unlimited accessible alerts and emergency information in response to Emergency Alert System (EAS) event codes for Warnings, Watches, and Emergencies, Civil Emergency Messages (CEM), Terrorism events, Amber Alerts, and National Weather Service (NWS) watches and warnings as directed by the Client. AHAS is Integrated Public Alert & Warning System compatible.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$133,585.00 |
$109,585.00 |
$109,585.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$352,755.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services and Sole Source. |
|
• Deaf Link, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Sole Source |
• Utilized for procurements where functional requirements can only be satisfied by one vendor, such as those where patents, copyrights or monopolies exists |
|
|
• Exempted from competitive bidding process |
|
|
• The Office of Procurement Services conducted a sole source review and found no exceptions |
OWNER
Deaf Link, Inc.
14400 Northbrook, Dr., Suite 200
San Antonio, TX 78232
Dan Heller, President