STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 10, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of pavement marking materials for the Department of Transportation - Ennis-Flint, Inc. in the estimated amount of $2,671,483.65, Centerline Supply, Inc. in the estimated amount of $1,750,054.02, Kinetic Motorwerks, LLC in the estimated amount of $187,666.80, and Preform, LLC in the estimated amount of $126,070.00, lowest responsible bidders of seven - Total estimated amount of $4,735,274.47 - Financing: General Fund ($3,348,123.55) and Bike Lane Fund ($1,387,150.92)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of pavement marking materials for the Department of Transportation. This purchase is essential for the installation and maintenance of the City's 1,600 linear miles of pavement markings. Items purchased through this agreement will provide visual reflectivity of lane lines, crosswalks, stop bars, and school zone crossings. The Department of Transportation’s Field Operations annual goal is to refresh approximately 580 miles of long line striping, 1,248 crosswalks, 600 stop bars, and of the city’s bike lanes. Additionally, the placement of traffic calming measures, such as vertical delineators, curb stops, and speed cushions will be completed. This agreement will provide materials such as:
• Hot applied alkyd thermoplastic
• Glass traffic beads
• Reflective pavement markers
• Traffic buttons
• Flexible bituminous and epoxy
• High performance channelizer posts
• In-street omni-ped crosswalk signs
• Speed bumps
• Permanent prefabricated pavement markings
• Waterborne traffic paint
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 28, 2020, the City Council authorized a three-year master agreement for pavement marking materials for the Department of Transportation with Swarco Industries Inc., Striping Service and Supply, Inc., Geveko Markings, Inc., Impact Recovery Systems, Inc., and Ennis-Flint, Inc. by Resolution No. 20-1710.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$332,476.28 |
$1,116,041.18 |
$1,899,606.09 |
|
Bike Lane Fund |
$192,659.85 |
$ 462,383.64 |
$ 732,107.43 |
|
Total |
$525,136.13 |
$1,578,424.82 |
$2,631,713.52 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,735,274.47 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Ennis-Flint, Inc. - Non-local; Workforce - 0.00% Local • Centerline Supply, Inc. - Local; Workforce - 0.00% Local • Kinetic Motorwerks, LLC - Non-local; Workforce - 0.00% Local • Preform, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BH24-00023769. We opened them on February 2, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Ennis-Flint, Inc. 4161 Piedmont Pkwy. Multiple lines
Suite 370
Greensboro, NC 27410
*Centerline Supply, Inc. 530 Jesse St. Multiple lines
Grand Prairie, TX 75051
*Kinetic Motorwerks, 2800 Post Oak Blvd. Multiple lines
LLC Suite 4100
Houston, TX 77056
*Preform, LLC 3845 Deerpark Blvd. Multiple lines
Elkton, FL 32033
Impact Recovery Systems, 4955 Stout Dr. Multiple lines
Inc. San Antonio, TX 78219
Potters Industries, LLC. 3222 Phoenixville Pike Multiple lines
Suite 103
Malvern, PA 19355
Geveko Markings, Inc. 1883 New Harvest Rd. Multiple lines
Gainesville, GA 30507
OWNERS
Ennis-Flint, Inc.
Edward Baiden, President
Brice Hester, Vice President
Centerline Supply, Inc.
Brian Nelson, President
Kyle Molpus, Controller
Kinetic Motorwerks LLC
Joes Langarote, General Manager
Preform, LLC
Kevin Carter, Majority Owner
Joey Robinson, President