STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for compressed natural gas fuel station parts and maintenance for the Department of Equipment and Fleet Management - Clean Energy dba California Clean Energy, Inc., only bidder - Estimated amount of $2,128,566.00 - Financing: Equipment and Fleet Management Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will for compressed natural gas fuel station parts and maintenance for the Department of Equipment and Fleet Management. The fuel stations have 26 slow-fill hoses that are used primarily for overnight filling of heavy-duty sanitation vehicles. In addition one is a fast-fill dispenser that is used for on-demand fueling of any City CNG vehicle. The agreement will also provide maintenance and parts for equipped fleet vehicles fueling stations for service centers as well as police substations. Maintenance includes monthly inspections for preventive maintenance as well as on-call requests for maintenance of all fuel lines and tanks.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2020, the City Council authorized a three-year service price agreement for compressed natural gas fuel station parts and maintenance for the Department of Equipment and Fleet Management with Trillium Transportation Fuels, LLC by Resolution No. 20-1152.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Equipment and Fleet Management Fund |
$532,141.47 |
$709,521.96 |
$886,902.57 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,128,566.00 |
Other Services |
1.60% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Clean Energy dba California Clean Energy, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number EFM-2024-00025590. We opened it on October 4, 2024. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidder Address Amount
Clean Energy dab 4675 MacArthur Court $2,128,566.00
California Clean Energy, Inc. Suite 800
New Port Beach, CA 92660
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER/EXECUTIVE
Clean Energy dba California Clean Energy, Inc.
Andrew J, Littlefair, President