STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for alternative vegetation management services for the Dallas Water Utilities Department and Park & Recreation Department - Open Spaces TX, LLC, lowest responsible bidder of two - Estimated amount of $1,385,185.70 - Financing: General Fund ($395,646.70) and Stormwater Operations Drainage Management Fund ($989,539.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for alternative vegetation management services for the Dallas Water Utilities Department and Park & Recreation Department. The services will clear heavy underbrush in its natural areas, and along its creeks and floodway management areas that impedes stormwater flow. This agreement is to implement a goat vegetation management program through targeted grazing clearing areas of woody invasive understory vegetation and a sheep grass management program through targeted areas with high grass.
The primary goal is to establish an overall approach to the improved accessibility, beautification, maintenance of riparian and watershed function, and reduction of flooding due to heavy brush impeding stormwater flow by a natural control method. Additionally, this will add in reduction of wildfire fuel loads and invasive species such as but not limited to Chinese privet, Asian bush honeysuckle and Johnson grass. Targeted grazing with goats controls problem vegetation without erosion, chemicals, or the disruption and burning of fossil fuels that come with mechanization, thus reducing carbon release into the air.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$45,646.70 |
$100,000.00 |
$ 250,000.00 |
|
Stormwater Operations Drainage Management Fund |
$50,539.00 |
$100,000.00 |
$ 839,000.00 |
|
Total |
$96,185.70 |
$200,000.00 |
$1,089,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,385,185.70 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Open Spaces TX, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BM24-00025407. We opened them on August 2, 2024. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidder by group.
*Denotes successful bidder
Bidders Address Amount
*Open Spaces TX, LLC 1401 Chickadee Dr. Group 1 - $778,492.85
Argyle, TX 76226 Group 2 - $606,692.85
KGS Services, LLC 2752 South Lakeview Dr. Group 1 - $1,365,239.28
Cedar Hill, TX 75104 Group 2 - No Bid
OWNER/EXECUTIVE
Open Spaces TX, LLC
Quincy M. Crow, President