STRATEGIC PRIORITY: Workforce, Education & Equity
AGENDA DATE: January 8, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for the continuous use of the Avolve ProjectDox SaaS Software Solution and Services to support the Development Services Electronic Plan Review System for the Department of Information and Technology Services with SHI Government Solutions, Inc. through The Interlocal Purchasing System Cooperative agreement - Not to exceed $1,536,554.00 - Financing: Building Inspection Fund (subject to annual appropriations)
Body
BACKGROUND
This cooperative purchasing agreement will provide maintenance and support of the hosted electronic plan review system (ProjectDox). This web-based solution provides a web portal to allow citizens to electronically submit building plans for review, to apply, and pay fees for various building permits. Maintenance includes patches, updates, and technical support for five years. This system will be integrated with the new permitting system, Accela.
The Interlocal Purchasing System Cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 24, 2018, the City Council authorized a five-year cooperative purchase agreement for the purchase, implementation maintenance and support of a hosted electronic plan review system for Building Inspection provided by Avolve Software Corporation and sold through SHI Government Solutions, Inc, through the Texas Association of School Boards by Resolution No. 18-0204.
On October 13, 2020, the City Council authorized Supplemental Agreement No.1 to increase the cooperative purchasing agreement provided by Avolve Software Corporation and sold through SHI Government Solutions, Inc. through the Texas Association of School boards cooperative agreement, for the purchase of additional software licenses, maintenance, and support, and training of a hosted electronic plan review system for the Department of Information and Technology Services by Resolution No. 20-1560.
On June 23, 2021, the City Council authorized Supplemental Agreement No. 2 to increase the cooperative purchasing agreement for the purchase of additional software licenses, maintenance and support, and training to upgrade and convert the existing Electronic Plan Review System to a software as a solution model provided by Avolve Software Corporation and sold through SHI Government Solutions, Inc., through The Local Government Purchasing Cooperative (BuyBoard) for the Department of Information and Technology Services by Resolution No. 21-1157.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Building Inspection Fund |
$510,346.00 |
$501,001.00 |
$525,207.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,536,554.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• SHI Government Solutions, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
SHI Government Solutions, Inc.
3828 Pecana Trail
Austin, TX 78749
Thai Lee, President