PILLAR: Fiscally Sound
AGENDA DATE: October 28, 2026
COUNCIL DISTRICT(S): 4, 8, Outside
DEPARTMENT: Office of Procurement Services
PRIORITY: Infrastructure
______________________________________________________________________
SUBJECT
Title
Authorize a three-year Interlocal Agreement with ASC ENVIRONMENTAL SERVICES, INC. through North Texas Municipal Water District for water and wastewater processing facility cleaning services for the Dallas Water Utilities Department - Estimated amount of $990,595.66 - Financing: Dallas Water Utilities Fund (subject to annual appropriations)
*In alignment with Infrastructure Maintenance.
Body
BACKGROUND
This action does not authorize or encumber funding. The service price agreement establishes pre-negotiated pricing and contract terms for a specified period of time. Actual expenditures will occur only when services are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $278,300.00 per year.
This Interlocal Agreement will provide for water and wastewater processing facility cleaning services for the Dallas Water Utilities Department (DWU). Services will include the cleaning of digesters, tanks, cells, contactors, and basins to remove sludge, solids, grit, debris, and other contaminants and to support compliance with requirements established by the United States Environmental Protection Agency and the Texas Commission on Environmental Quality.
This agreement will enable DWU to perform timely and efficient cleaning of critical treatment infrastructure, maintain effective system operations, minimize service disruptions, and restore facility design capacities. The agreement includes all labor, supervision, materials, and equipment necessary for the removal, hauling, and proper disposal of sludge, solids, soil, grit, and other debris generated during cleaning activities.
The Interlocal Agreement with North Texas Municipal Water District is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 10, 2022, the City Council authorized a one-year cooperative purchasing agreement for water and wastewater processing facility cleaning services for the Water Utilities Department with ASC Environmental Services, Inc. through an interlocal agreement with the North Texas Municipal Water District by Resolution No. 22-1113.
FISCAL INFORMATION
|
Fund |
FY 2027 |
FY 2028 |
Future Years |
|
Dallas Water Utilities Fund |
$330,198.00 |
$330,198.00 |
$330,199.66 |
Council District Amount
4 $318,835.00
8 $525,066.06
Outside $146,694.60
Total $990,595.66
BUSINESS PARTICIPATION
|
Prime |
Status |
Workforce % |
|
ASC ENVIRONMENTAL SERVICES, INC. |
Non-local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/Inter governmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
ASC ENVIRONMENTAL SERVICES, INC.
2601 North Highway 175
Seagoville, TX 75159
William Plotts, President