STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: April 26, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a five-year service price agreement for Citywide pressure washing, scraping, and sweeping of flat surfaces, pressure washing of vertical surfaces, and pressure washing of vehicles - Texas Power Wash dba Texas Power Wash Pros, LLC, lowest responsible bidder of seven - Estimated amount of $1,387,559.58 - Financing: General Fund ($12,203.86), Equipment & Fleet Management Fund ($1,234,526.40), Aviation Fund ($71,962.00), Convention and Event Services Fund ($38,270.00), Dallas Water Utilities Fund ($16,818.32), and Stormwater Drainage Management Fund ($13,779.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide Citywide pressure washing, scraping, and sweeping of flat surfaces, pressure washing of vertical surfaces, and pressure washing of vehicles. All pressure washing services will be performed on an as-needed basis.
Parking lots, service center lots, sidewalks, and other paved areas require periodic cleaning due to the accumulation of dirt, debris, and fluids from personal vehicles, service vehicles and heavy equipment.
Service vehicles and equipment require periodic cleaning due to the accumulation of dirt, debris, and fluids from the normal course of operation. This service price agreement will also be used to pressure wash exteriors, engine compartments, and undercarriages of service vehicles.
This agreement requires the reclaiming and proper disposal of the wastewater in accordance with federal, state, and local requirements regarding environmental protection. The use of environmentally friendly Green Seal certified cleaning products was a requirement in the specifications and when additional related products become certified, the vendor is required to use those products.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $15.21; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019, City Council authorized a three-year service price agreement for pressure washing, scraping, and sweeping of flat surfaces, pressure washing of vertical surfaces, and pressure washing of vehicles with H and W Cleaning Systems, Inc. and FW Fleet Clean, LLC by Resolution No. 19-1591.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$ 2,828.00 |
$ 2,828.00 |
$ 6,547.86 |
|
Equipment & Fleet Management Fund |
$246,905.28 |
$246,905.28 |
$740,715.84 |
|
Aviation Fund |
$ 14,392.40 |
$ 14,392.40 |
$ 43,177.20 |
|
Convention and Event Services Fund |
$ 12,756.00 |
$ 12,757.00 |
$ 12,757.00 |
|
Dallas Water Utilities Fund |
$ 4,303.32 |
$ 6,250.00 |
$ 6,265.00 |
|
Stormwater Drainage Management Fund |
$ 3,779.00 |
$ 5,000.00 |
$ 5,000.00 |
|
Total |
$284,964.00 |
$288,132.68 |
$814,462.90 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,387,559.58 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being selected. |
|
• Texas Power Wash dba Texas Power Wash Pros, LLC - Nonlocal; Workforce - 0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BAZ22-00019751. We opened them on August 12, 2022. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information regarding this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*Texas Power Wash 5108 Highlands Dr. Multiple groups
dba Texas Power Wash McKinney, TX 75070
Pros, LLC
Water Jack Services, LLC 633 East Hwy 67 #A Multiple groups
Duncanville, TX 75137
Sanus Solutions, LLC 2159 South Shiloh Rd. Multiple groups
Suite 2
Garland, TX 75041
Fleet Clean North Texas 4400 State Hwy. 121 Multiple groups
Lewisville, TX 75056
H&W Cleaning Systems, 7442 Tangleglen Cr. Multiple groups
Inc. dba HWC Systems Dallas, TX 75248
KAT Klean, Inc. 2223 Crown Rd. Multiple groups
Dallas, TX 75229
JJ'S Power Washing 121 Neches Non-responsive
Mabank, TX 75156
OWNER
Texas Power Wash dba Texas Power Wash Pros, LLC
Darrell Johnson, Chief Executive Officer
Joy Johnson, Chief Financial Officer