STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 23, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 1 to extend the service contract with Brodart Co. for purchase, supply, selection, cataloging, and physical processing of library printed materials for the Dallas Public Library for the period November 29, 2024 through May 29, 2025 - Financing: This action has no cost consideration to the City (see Fiscal Information)
Body
BACKGROUND
This Supplemental Agreement will provide for the continuous purchase, supply, selection, cataloging, and physical processing of library print materials for the Dallas Public Library.
The service price agreement will provide for the purchase and processing of approximately 975,000 library books. The books purchased will be cataloged, inventoried and processed (barcodes, radio frequency identification tags, labels, and covers) by the vendor, arriving at the Library “shelf ready” and ready for immediate availability.
There are currently 27 branch libraries, Bookmarks at NorthPark Center and the Central Library. In FY2018, patrons checked out over 12 million items from the Dallas Public Library.
In accordance with Administrative Directive 4-05 9.2.1 B-6, a master agreement awarded as an Indefinite Delivery/Indefinite Quantity Agreement shall be authorized by a City Council resolution and be established for a set term plus one six-month extension, which may be authorized by Administrative Action. Extensions greater than six months, must be authorized by a City Council resolution.
The Office of Procurement Services in coordination with the Dallas Public Library anticipates re- advertising a new solicitation within the next six months.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 22, 2019, the City Council authorized a five-year service price agreement for the purchase, supply, selection, cataloging, and physical processing of library printed materials for the Dallas Public Library with Brodart Co. by Resolution No. 19-0782.
FISCAL INFORMATION
This item has no cost consideration to the City. On May 22, 2019, City Council approved $21,362,250 to spend, subject to annual appropriations, and there is $10,236,580 unobligated on the contract. This action extends the length of the contract but does not authorize additional funds to be spent above the original not-to-exceed amount.
OWNER/EXECUTIVE
Brodart Co.
500 Arch St.
Williamsport, PA 17701
Robert McAndrew, President