STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master services price agreement for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, implementation, and other services with Carahsoft Technology Corp. for the Department of Information and Technology Services through the Texas Department of Information Services cooperative agreement - Not to exceed $15,146,691.20 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master services price agreement is to establish firm pricing for goods and services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master services price agreement will allow for the continuous purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, implementation, and other services to be used on or accessed by City workstations, mobile devices, and servers. The City uses these various software solutions for specific departments and citywide to support customer relationship management, business process management, infrastructure monitoring, graphic design, digital communications, business intelligence, reporting, system operations, and project management efforts.
This master services price agreement allows the City to acquire vendor implementation services, proving efficiencies in implementing new software solutions. These services include but may not be limited to the configuration of the software, development of interfaces, professional services related to the deployment of the software solution and end user training. Purchases through the DIR cooperative agreement program is necessary to allow ITS greater flexibility to address the growing needs for technology within the City and to continue to quickly address cybersecurity and compliance efforts on an ongoing basis.
The Department of Information Resources is authorized by Chapter 2054 of the Texas Government Code and Section 2054.0565 gives explicit authority for a political subdivision of the State to use a DIR contract. Subchapter F, Chapter 271 of Texas Local Government Code authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 24, 2018, the City Council authorized a master agreement for the purchase of various software including perpetual, fixed term, subscription and software as a service, software maintenance, support, and implementation services with SHI Government Solutions, Mobile Wireless, LLC, and Carahsoft Technology Corp., for five years through the Department of Information Resources by Resolution No. 18-1518.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$7,573,345.60 |
$7,573,345.60 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$15,146,691.20 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Carahsoft Technology Corp. - Non-local; Workforce -0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Carahsoft Technology Corp.
11493 Sunset Hills Road
Reston, VA 20190
Craig Abod, Owner