STRATEGIC PRIORITY: Economic Development
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): 2
DEPARTMENT: Department of Convention and Event Services
EXECUTIVE: Robin Bentley
______________________________________________________________________
SUBJECT
Title
Authorize a two-year construction services contract, with three one-year renewal options to perform job order contracting services at the Kay Bailey Hutchison Convention Center Dallas, Eddie Bernice Johnson Union Station, Reunion Parking Garage, and other City facilities with Brown & Root Industrial Services, LLC, Phoenix I Restoration & Construction, Ltd, RS Commercial Construction, LLC, Gilbert May, Inc. dba Phillips/May Corporation, Adept Facilities & Design and Big Sky Construction Company, Inc., most advantageous proposers of sixteen, approved as to form by the City Attorney, with the maximum aggregate contract price of work to be awarded during the term of the agreement - Not to exceed $7,000,000.00 - Financing: Convention Center Construction Fund (subject to annual appropriations)
Body
BACKGROUND
Job Order contracting (JOC) is made available to Texas municipalities by the Texas Local Government Code, Section §271.120 added by Acts 2001, 77th Leg., Chapter 1409, §5. A JOC is an alternative contracting method and provides for construction, repair, rehabilitation, and alterations at City facilities. The contractors provided coefficients to deliver discounts when multiplied by pre-set unit prices from a uniform price book. The contracts allow for delivery of fixed price projects of indefinite delivery and indefinite quantity. The contract amounts represent buying power and make no representation regarding the amount of work to be awarded any contractor. The proposed amount for a project is not encumbered until a Job Order is approved.
The Department of Convention and Event Services (CES) became a capital department in 2019 to facilitate the completion of projects at the Kay Bailey Hutchison Convention Center Dallas, Eddie Bernice Johnson Union Station, Reunion Parking Garage, and other CES managed facilities.
On August 28, 2019, the City Council authorized four contract awards for JOC services for CES to complete multiple projects including graffiti abatement at CES operated buildings, repairs at the Eddie Bernice Johnson Union Station, and restroom repairs at the Kay Bailey Hutchison Convention Center. The contracts expired on August 27, 2024. The requested and recommended awards provide continuity of JOC services for CES.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 28, 2019, the City Council authorized construction service contracts with three one-year renewal options to perform job order contracting activities at the Kay Bailey Hutchison Convention Center Dallas, Eddie Bernice Johnson Union Station, Reunion Parking Garage, and other facilities with Brown and Root Industrial Services, LLC, Phoenix I Restoration and Construction, Ltd. RS Commercial Construction, LLC, and Big Sky Construction Company, Inc. by Resolution No. 19-1228.
On November 10, 2021, the City Council authorized Supplemental Agreement No. 2 to authorize an increase in contract amounts with Brown and Root Industrial Services, LLC, in the amount of $343,750.00, an increase from $1,375,000.00 to $1,718,750.00, Phoenix I Restoration and Construction, Ltd., in the amount of $343,750.00, an increase from $1,375,000.00 to $1,718,750.00, RS Commercial Construction, LLC, in the amount of $343,750.00, an increase from $1,375,000.00 to $1,718,750.00, and Big Sky Construction Company, Inc. in the amount of $343,750.00, an increase from $1,375,000.00 to $1,718,750.00, the total increases not to exceed $1,375,000.00, from $5,500,000.00 to $6,875,000.00, by Resolution No. 21-1807.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Convention Center Construction Fund |
$2,333,333.00 |
$2,333,333.00 |
$2,333,334.00 |
This action does not encumber funds. Upon approval of a job order, the funds for services will be encumbered from the identified capital project fund.
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$7,000,000.00 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
32.00% |
32.00% |
$2,240,000.00 |
|
• Job Order Contracting Services at City Facilities have a 32.00% M/WBE goal. |
|
• Brown & Root Industrial Services, LLC - Non-Local; Workforce - 0.52% Local • Phoenix I Restoration and Construction, Ltd. - Local; Workforce - 22.53% Local • RS Commercial Construction - Local; Workforce - Local; Workforce - 28.57% Local • Gilbert May, Inc. dba Phillips/May Corporation - Local; Workforce - 27.27% Local • Adept Facilities & Design - Local; Workforce - 100.00% Local • Big Sky Construction Company Inc. - Local; Workforce - 23.08% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type: Request for Competitive Sealed Proposal (RFCSP) CIZ24-CCT-3101 and it closed on September 13, 2024.
The following sixteen firms submitted proposals and were ranked by Selection Committee as follows:
*Denotes successful proposers
Proposers Address Rank
*Brown & Root Industrial Services, LLC 5800 Campus Cr. 80.70
Suite 214A
Irving, Texas 75263
*Phoenix I Restoration and Construction, Ltd. 14032 Distribution Wy. 79.50
Farmers Branch, TX 75234
*RS Commercial Construction 17250 Dallas Prkwy. 78.95
Dallas, TX 75248
*Gilbert May, Inc. dba Phillips/May 1125 Longpoint Ave. 71.48
May Corporation Dallas, Texas 75247
*Adept Facilities & Design 2806 Country Club Prkwy. 69.42
Garland, Texas 75043
*Big Sky Construction Company, Inc. 507 Exposition Ave. 68.34
Dallas, Texas 75226
F.H. Paschen 122 West John Carpenter Frwy. 67.95
Suite 500
Irving, Texas 75039
Jamail & Smith Construction, LP 8868 Research Blvd. 61.77
Suite 410
Austin, TX 78758
RNDI Companies Inc 1851 Summit Ave. #4D 59.88
Dallas, TX 5206
GMA Construction Group 13355 Noel Rd. 53.52
Suite 1134
Dallas, TX 75240
Joesta Construction, LLC 1901 North Hwy. 360 46.85
Suite 660
Grand Prairie, TX. 75050
Structured Construction LLC 615 West Harwood Rd. 44.37
Suite B
Hurst, TX 76054
G2 General Contractors 1600 Redbud Blvd. 40.34
Suite 203
McKinney, TX 75069
JonesCo General Contractors LLC 409 Brent Dr. 37.77
Lewisville, TX 75057
GFC CONTRACTING 1130 Inwood Rd. 33.25
Dallas, TX 75247
J Imperium 1700 Pacific Ave. **Non-responsive
Dallas, Texas 75201
**J Imperium was deemed non-responsive for not submitting a proposal.
OWNERS/EXECUTIVES
Brown & Root Industrial Services, LLC
Craig Cook, Vice President
Phoenix I Restoration and Construction, Ltd.
Dale Sellers, President
RS Commercial Construction, LLC
Mark DeMattia, President
Gilbert May, Inc. dba Phillips/May Corporation
Gilbert May III, President
Adept Facilities & Design
David San Miguel, President
Big Sky Construction Company, Inc.
Robert Long, President