STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 9, 2020
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year cooperative purchasing agreement for citywide fire alarm inspection services with Protegis, LLC dba ISA Fire & Security through an Interlocal Agreement with Dallas County - Estimated amount of $250,000 - Financing: General Fund ($127,550), Dallas Water Utilities Fund ($67,650), and Aviation Fund ($54,800)
Body
BACKGROUND
This action does not encumber funds; the purpose of a cooperative purchasing agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This cooperative purchasing agreement will provide for citywide fire alarm inspection services. These inspections will keep various City locations within compliance and ensure proper functionality of the fire alarms. This contract will provide for annual fire alarm inspections at approximately 287 City facilities for fire and/or intrusion. Inspection of building fire systems are critical to ensure systems are fully operational and in compliance with current code, insurance requirements. If the service is not readily available, risk of building incident and injury increases.
The Interlocal Agreement with Dallas County is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2016, City Council authorized a three-year service contract for installation, monitoring and maintenance of alarm systems and annual fire alarm inspections with Communicon, LTD dba Communication Concepts and International Systems of America, LLC dba ISA Fire & Security by Resolution No. 16-0416.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$25,000.00 |
$57,383.34 |
$45,166.66 |
|
Dallas Water Utilities Fund |
$22,550.00 |
$22,550.00 |
$22,550.00 |
|
Aviation Fund |
$18,266.00 |
$18,266.00 |
$18,268.00 |
|
Total |
$65,816.00 |
$98,199.34 |
$85,984.66 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$250,000.00 |
CO-OP |
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Plan does not apply to Cooperative Purchasing Agreements (CO-OPs). |
|
• Protegis, LLC dba ISA Fire & Safety - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Interlocal Agreement/ Intergovernmental Agreement |
• Interlocal agreements/intergovernmental agreements allow the City to take advantage of competitively bid contracts by a State agency or local government and enable the City to purchase goods or services at lower prices |
|
|
• Interlocal agreements/intergovernmental agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Protegis, LLC dba ISA Fire & Security
10719 Plano Rd.
Suite 100
Dallas, TX 75238
Roy Messenbaum, Vice President