STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Departmenf of Transportation and Public Works
EXECUTIVE: Dev Rastogi
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of traffic signal controllers and battery backup systems for the Department of Transportation and Public Works with Texas Highway Products, Ltd. (515889) through The Local Government Purchasing Cooperative (BuyBoard) agreement - Estimated amount of $2,000,000.00 - Financing: Street and Transportation (A) Fund (2017 General Obligation Bond Fund) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of traffic signal controllers and battery backup systems for the Department of Transportation and Public Works. Traffic signal controllers and battery backup systems are needed to operate and maintain the City’s traffic signal systems and traffic signal controllers which are used to program and operate each traffic signal guiding vehicular movement at intersections. Additionally, the equipment is used to improve the flow of traffic and commerce throughout the city.
The Local Government Purchasing Cooperative (BuyBoard) agreement is authorized by the Texas Government Code Chapter 791, Texas Local Government Code Chapter 271, Subchapter F, Section 271.102 which authorizes a local government to participate in a Cooperative Purchasing Program with another government or a cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Street and Transportation (A) Fund (2017 General Obligation Bond Fund) |
$750,000.00 |
$1,000,000.00 |
$250,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$2,000,000.00 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Texas Highway Products, Ltd. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• Cooperative purchasing agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Texas Highway Products, Ltd.
1309 Clark St.
Round Rock, TX 78681
Darold R. Cherry, Chief Executive Officer