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File #: 25-136A    Version: 1 Name:
Type: CONSENT AGENDA Status: Agenda Ready
File created: 12/24/2024 In control: Office of Procurement Services
On agenda: 1/22/2025 Final action:
Title: Authorize a three-year master agreement for the purchase of protective clothing and equipment for field personnel for citywide use - Anixter - Dallas in the estimated amount of $1,114,340.00, ARAMSCO, INC. dba Striping Service and Supply in the estimated amount of $324,996.67, Maxon Supplies LLC dba New Jersey Safety Equip. in the estimated amount of $157,835.00, Scientific Sales, Inc. in the estimated amount of $144,618.34, Northern Imports dba Work Wear Safety Shoes in the estimated amount of $66,591.67, and SAF-T-GLOVE, INC. in the estimated amount of $56,333.34, lowest responsible bidders of seven - Total estimated amount of $1,864,715.02 - Financing: General Fund ($179,435.00), Dallas Water Utilities Fund ($1,362,500.00), Aviation Fund ($276,000.00), Sanitation Operation Fund ($30,780.00), and Building Inspection Fund ($16,000.02)
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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STRATEGIC PRIORITY:                     Government Performance and Financial Management

AGENDA DATE:                     January 22, 2025

COUNCIL DISTRICT(S):                     All

DEPARTMENT:                     Office of Procurement Services

EXECUTIVE:                     Donzell Gipson

______________________________________________________________________

SUBJECT

 

Title

Authorize a three-year master agreement for the purchase of protective clothing and equipment for field personnel for citywide use - Anixter - Dallas in the estimated amount of $1,114,340.00, ARAMSCO, INC. dba Striping Service and Supply in the estimated amount of $324,996.67, Maxon Supplies LLC dba New Jersey Safety Equip. in the estimated amount of $157,835.00, Scientific Sales, Inc. in the estimated amount of $144,618.34, Northern Imports dba Work Wear Safety Shoes in the estimated amount of $66,591.67, and SAF-T-GLOVE, INC. in the estimated amount of $56,333.34, lowest responsible bidders of seven - Total estimated amount of $1,864,715.02 - Financing:  General Fund ($179,435.00), Dallas Water Utilities Fund ($1,362,500.00), Aviation Fund ($276,000.00), Sanitation Operation Fund ($30,780.00), and Building Inspection Fund ($16,000.02)

 

Body

BACKGROUND

 

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. 

 

This master agreement will provide for protective clothing and equipment for field personnel for citywide use.  Protective clothing and equipment is an essential part of conducting daily operations for field staff who depend on their safety equipment to work effectively while protecting their body from the elements of their work environment.  This master agreement will make available the proper clothing and safety equipment to all City staff that require such to perform their daily duties.

 

Examples of personal safety protection equipment and clothing on this agreement include but are not limited to the following:

 

                     Hand protection

                     Respiratory protection

                     Back support and climbing gear

                     Eyewear and ear protection

                     Hard hats

                     Safety vests

                     Coveralls

                     Rainwear

                     Police gas masks

                     Knee pads

 

As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes.  To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors. 

 

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

 

This item has no prior action.

 

FISCAL INFORMATION

 

Fund

FY 2025

FY 2026

Future Years

General Fund

$  59,833.33

$  59,833.33

$  59,768.34

Dallas Water Utilities Fund

$454,166.00

$454,166.00

$454,168.00

Aviation Fund

$  45,000.00

$  55,000.00

$176,000.00

Sanitation Operation Fund

$  10,260.00

$  10,260.00

$  10,260.00

Building Inspection Fund

$    8,000.01

$    8,000.01

$           0.00

Total

$577,259.34

$587,259.34

$700,196.34

 

M/WBE INFORMATION

 

In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:

 

Contract Amount

Procurement Category

M/WBE Goal

$1,864,715.02

Goods

32.00%

M/WBE Subcontracting %

M/WBE Overall %

M/WBE Overall Participation $

0.00%

0.00%

$0.00

The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE.

Anixter - Dallas - Non-local; Workforce - 0.00% Local ARAMSCO, Inc. dba Striping Service and Supply - Non-local; Workforce - 0.00% Local Maxon Supplies LLC dba New Jersey Safety Equip. - Non-local; Workforce - 100.00% Local Scientific Sales, Inc.  - Non-local; Workforce - 0.00% Local Northern Imports dba Work Wear Safety Shoes - Non-local; Workforce - 5.63% Local SAF-T-GLOVE, INC. - Local; Workforce - 0.00% Local

 

PROCUREMENT INFORMATION

 

Method of Evaluation for Award Type:

 

Low Bid

Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements

 

Negotiations are not allowed

 

The Office of Procurement Services received the following bids from solicitation number BR24-00023764.  We opened them on April 5, 2024.  We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line.  Information related to this solicitation is available upon request.

 

*Denotes successful bidders

 

Bidder                                                                                    Address                                                                                    Amount

 

*Anixter - Dallas                      1601 Waters Ridge Dr.                                           Multiple lines

                     Lewisville, TX  75057

 

*Aramsco, Inc. dba                     1480 Grandview Ave.                                           Multiple lines

Striping Service and Supply                     Paulsboro, NJ  08066 

 

*Maxon Supplies LLC                      510 North Belleview Ave.                                           Multiple lines

dba New Jersey Safety Equip.                     Suite 102

                     Cinnaminson, NJ  08077

 

*Scientific Sales, Inc.                      130 Valley Ct.                                           Multiple lines

                     Oak Ridge, TN  37830

 

*Northern Imports                      6318 Airport Frwy.                                          Multiple lines

dba Work Wear Safety Shoes                      Suite C

                     Fort Worth, TX  76117

 

 

*SAF-T-GLOVE, INC.                     1001 Avenue R                                          Multiple lines

                     Grand Prairie, TX  75050

 

JET FIRE & SAFETY                      3159 Summit Dr.                                          Multiple lines

dba DELTA INDUSTRIAL                      Port Neches, TX  77651

SERVICE & SUPPLY,

 

OWNERS/EXECUTIVES

 

Anixter - Dallas

 

John Engel, Chief Executive Officer

 

ARAMSCO, INC. dba Striping Service and Supply

 

Rich Salerno, Chief Executive Officer

 

Maxon Supplies LLC dba New Jersey Safety Equip.

 

Stephen Pachikara, President

 

Scientific Sales, Inc.

 

Vicki Dyer, President

 

Northern Imports dba Work Wear Safety Shoes

 

Michael Zangoei, Chief Executive Officer

 

SAF-T-GLOVE, INC.

 

Russell Stockman, President