STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of protective clothing and equipment for field personnel for citywide use - Anixter - Dallas in the estimated amount of $1,114,340.00, ARAMSCO, INC. dba Striping Service and Supply in the estimated amount of $324,996.67, Maxon Supplies LLC dba New Jersey Safety Equip. in the estimated amount of $157,835.00, Scientific Sales, Inc. in the estimated amount of $144,618.34, Northern Imports dba Work Wear Safety Shoes in the estimated amount of $66,591.67, and SAF-T-GLOVE, INC. in the estimated amount of $56,333.34, lowest responsible bidders of seven - Total estimated amount of $1,864,715.02 - Financing: General Fund ($179,435.00), Dallas Water Utilities Fund ($1,362,500.00), Aviation Fund ($276,000.00), Sanitation Operation Fund ($30,780.00), and Building Inspection Fund ($16,000.02)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for protective clothing and equipment for field personnel for citywide use. Protective clothing and equipment is an essential part of conducting daily operations for field staff who depend on their safety equipment to work effectively while protecting their body from the elements of their work environment. This master agreement will make available the proper clothing and safety equipment to all City staff that require such to perform their daily duties.
Examples of personal safety protection equipment and clothing on this agreement include but are not limited to the following:
• Hand protection
• Respiratory protection
• Back support and climbing gear
• Eyewear and ear protection
• Hard hats
• Safety vests
• Coveralls
• Rainwear
• Police gas masks
• Knee pads
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
Fund |
FY 2025 |
FY 2026 |
Future Years |
General Fund |
$ 59,833.33 |
$ 59,833.33 |
$ 59,768.34 |
Dallas Water Utilities Fund |
$454,166.00 |
$454,166.00 |
$454,168.00 |
Aviation Fund |
$ 45,000.00 |
$ 55,000.00 |
$176,000.00 |
Sanitation Operation Fund |
$ 10,260.00 |
$ 10,260.00 |
$ 10,260.00 |
Building Inspection Fund |
$ 8,000.01 |
$ 8,000.01 |
$ 0.00 |
Total |
$577,259.34 |
$587,259.34 |
$700,196.34 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
Contract Amount |
Procurement Category |
M/WBE Goal |
$1,864,715.02 |
Goods |
32.00% |
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
0.00% |
0.00% |
$0.00 |
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
• Anixter - Dallas - Non-local; Workforce - 0.00% Local • ARAMSCO, Inc. dba Striping Service and Supply - Non-local; Workforce - 0.00% Local • Maxon Supplies LLC dba New Jersey Safety Equip. - Non-local; Workforce - 100.00% Local • Scientific Sales, Inc. - Non-local; Workforce - 0.00% Local • Northern Imports dba Work Wear Safety Shoes - Non-local; Workforce - 5.63% Local • SAF-T-GLOVE, INC. - Local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BR24-00023764. We opened them on April 5, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Anixter - Dallas 1601 Waters Ridge Dr. Multiple lines
Lewisville, TX 75057
*Aramsco, Inc. dba 1480 Grandview Ave. Multiple lines
Striping Service and Supply Paulsboro, NJ 08066
*Maxon Supplies LLC 510 North Belleview Ave. Multiple lines
dba New Jersey Safety Equip. Suite 102
Cinnaminson, NJ 08077
*Scientific Sales, Inc. 130 Valley Ct. Multiple lines
Oak Ridge, TN 37830
*Northern Imports 6318 Airport Frwy. Multiple lines
dba Work Wear Safety Shoes Suite C
Fort Worth, TX 76117
*SAF-T-GLOVE, INC. 1001 Avenue R Multiple lines
Grand Prairie, TX 75050
JET FIRE & SAFETY 3159 Summit Dr. Multiple lines
dba DELTA INDUSTRIAL Port Neches, TX 77651
SERVICE & SUPPLY,
OWNERS/EXECUTIVES
Anixter - Dallas
John Engel, Chief Executive Officer
ARAMSCO, INC. dba Striping Service and Supply
Rich Salerno, Chief Executive Officer
Maxon Supplies LLC dba New Jersey Safety Equip.
Stephen Pachikara, President
Scientific Sales, Inc.
Vicki Dyer, President
Northern Imports dba Work Wear Safety Shoes
Michael Zangoei, Chief Executive Officer
SAF-T-GLOVE, INC.
Russell Stockman, President