STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: September 27, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Public Works
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize (1) Supplemental Agreement No. 4 to the professional services contract with The Kercher Group, Inc., a Mott MacDonald Company to supplement pavement and asset management support of the pavement model to be used for the City’s annual maintenance plan and future bond programming for street repairs as well as continue the development of alley programming and modeling; and (2) the extension of the time period for this contract until August 31, 2025 - Not to exceed $599,442.00, from $1,074,451.53 to $1,673,893.53 - Financing: General Fund
Body
BACKGROUND
On January 8, 2020, the City Council authorized a contract with The Kercher Group, lnc., to provide Pavement Management Consultant Services including pavement modeling evaluation, evaluation and review of current practices, quality management review of pavement condition data collection, and review of sidewalk and alley management practices, in an amount not to exceed $232,431.58, by Resolution No. 20-0105.
The proposed scope of work details the tasks necessary to define configuration refinement details for the AgileAssets Pavement Analyst Software. This task includes supplemental Discovery Sessions with the City (and key stakeholders) and the refinement of the previously submitted Engineering Configuration Document.
The breakdown of anticipated configuration review/confirmation components is as follows:
• Data Gap Analysis
• Inventory Data Requirements
• Condition Data and Index Confirmation
• Treatment List Confirmation
• Treatment Improvement Rule Requirements
• Decision Tree Requirements
• Analysis Variable Requirements
• Maintenance History Integration Requirements
• Deterioration Model Refinement Determination
• Treatment Unit Cost Determination
• Data Conversion and Interface Requirements
• Budget Scenario Methodology and Process Development
• Project Selection Methodology and Process Development
• Reporting Requirements
• Data Integration Requirements
In addition, The Kercher Group, a Mott MacDonald Company, will provide Pavement Management Ongoing Support (including Alleys); and will provide Supplemental Asset Management Support, as provided by our subconsultant, Floodace, LLC.
This scope of work details continuing support and refinement of the City’s Pavement and Sidewalk Management systems.
This action will authorize (1) Supplemental Agreement No. 4 to the professional services contract with The Kercher Group, Inc., a Mott MacDonald Company to supplement pavement and asset management support of the pavement model to be used for the City’s annual maintenance plan and future bond programming for street repairs as well as continue the development of alley programming and modeling; and (2) the extension of the time period for this contract until August 31, 2025, in an amount not to exceed $599,442.00, from $1,074,451.53 to $1,673,893.53.
ESTIMATED SCHEDULE OF PROJECT
Began Design January 2020
Complete Design August 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 8, 2020, the City Council authorized a contract with The Kercher Group, lnc., to provide Pavement Management Consultant Services including pavement modeling evaluation, evaluation and review of current practices, quality management review of pavement condition data collection, and review of sidewalk and alley management practices, by Resolution No. 20-0105.
On June 24, 2020, the City Council authorized Supplemental Agreement No. 1 to the professional services contract with The Kercher Group, Inc. to develop and provide the configuration and maintenance of the pavement model to be used for the City's annual maintenance plan and future bond programming for street repairs as well as continue the development of sidewalk programming and modeling, by Resolution No. 20-0978.
On February 23, 2022, the City Council authorized Supplemental Agreement No. 3 to the professional services contract with The Kercher Group, lnc., approved as to form by the City Attorney, to develop and provide the configuration and maintenance of the pavement model to be used for the City's annual maintenance plan and future bond programming for street repairs as well as continue the development of alley programming and modeling, by Resolution No. 22-0373.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$300,000.00 |
$299,442.00 |
$0.00 |
Professional Services Design $ 232,431.58
Supplemental Agreement No. 1 $ 379,489.49
Supplemental Agreement No. 2 $ 9,990.46
Supplemental Agreement No. 3 $ 452,540.00
Supplemental Agreement No. 4 (this action) $ 599,442.00
Total $1,673,893.53
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$599,442.00 |
Professional Services |
36.30%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
37.04% |
37.04% |
$222,059.00 |
|
• *This item reflects previous Business Inclusion and Development M/WBE policy. |
|
• This contract exceeds the M/WBE goal. |
|
• Supplemental Agreement No 4 - 34.42% Overall Participation |
|
• The Kercher Group, a Mott MacDonald Company - Non-local; Workforce - 0.00% Local |
OWNER
The Kercher Group, a Mott MacDonald Company
Greg Jakubiak, Project Manager
MAP
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