STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 11, 2023
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for farrier services for the Police Department - Frank Schweighart, only bidder - Estimated amount of $296,890 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for farrier services for the Police Department. Farrier service is vital to maintaining the health of the horses due to the longevity of service of a police mount and the wear and tear inflicted upon their feet through the course of operations. The Mounted Squad currently stables 19 horses, which assist the Police Department’s Patrol Division in all aspects of their operations including community engagement, protests, and special events. The horses must be ready to respond in emergency situations and adverse work conditions such as travelling over hard, rough surfaces or in wet environments. This unnatural wear and tear inflicted upon the hooves of the horses cause them to be worn down more quickly. The farrier’s job is to ensure the horses’ feet are kept healthy, securely shod with metal shoes, and correctly trimmed, thus allowing them to work without injury.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 12, 2018, the City Council authorized a three-year service price agreement, with one two-year renewal option, for farrier services for Police Department’s Mounted Unit with Frank Schweighart by Resolution No. 18-1801.
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$24,740.83 |
$98,963.33 |
$173,185.84 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$296,890.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Frank Schweighart - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number BO23-00021458. We opened it on March 2, 2023. We recommend the City Council award this master agreement in its entirety to the only bidder.
Bidder Address Amount
Frank Schweighart 272 Signal Road $296,890
Quinlan, TX 75474
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Frank Schweighart
Frank Schweighart, Owner