STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: October 25, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 2 to increase the service contract with Sigma Surveillance, Inc. dba STS360 for the purchase and installation of hardware and software for a video surveillance camera system managed by the Department of Information and Technology Services - Not to exceed $4,081,988.85, from $16,327,955.38 to $20,409,944.23 - Financing: General Fund ($509,400.00), Data Services Fund ($3,572,588.85) to be reimbursed by December 2023 from the Master Lease Equipment Fund ($3,237,398.99) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. We anticipate the contract will be used Citywide, but specifically by the following City departments:
• Dallas Marshal’s Office
• Department of Code Compliance
• Department of Sanitation Services
• Library
• Park & Recreation Department
• Police Department
This increase will allow for the continued purchase and installation of hardware and software for a video surveillance camera system managed by the Department of Information Technology Services. The maintenance contract will provide support of the system infrastructure and maintenance of the equipment. Maintenance and support include warranties on all camera hardware, system patches and updates for functionality improvements, and relocation of cameras as necessary to improve effectiveness.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 11, 2019, City Council authorized an acquisition contract for the purchase and installation of hardware and software for a video surveillance camera system; and a five-year service contract for maintenance and support of the video surveillance camera system with Sigma Surveillance, Inc. dba STS360, by Resolution No. 19-1407.
On April 28, 2021, the City Council authorized Supplemental Agreement No. 1 to convert the service contract with Sigma Surveillance, Inc. dba STA 360 from an indefinite delivery, indefinite quantity agreement to a fixed price, not to exceed contract; and reallocate funding within the contract from camera purchases to pay for services required for the expansion of the video surveillance camera system to be known as the Real-Time Crime Center, at no cost consideration to the City by Resolution No. 21-0722.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$254,700.00 |
$254,700.00 |
$ 0.00 |
|
Data Services Fund |
$120,000.00 |
$125,189.86 |
$3,327,398.99 |
|
Total |
$374,700.00 |
$379,889.86 |
$3,327,398.99 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,081,988.85 |
Other Services |
23.80%* |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
23.79% |
23.79% |
$971,513.21 |
|
• This contract does not meet the M/WBE goal. |
|
• Sigma Surveillance, Inc. dba STS360 - Local; Workforce - 65.38% Local |
OWNER
Sigma Surveillance, Inc. dba STS360
14229 Proton Road
Dallas, TX 75244
Bobby Khullar, President
John Paul Hoffman, Vice President of Sales