STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of uniform coats, cap badges, service pins, awards, medals, and bars for the Dallas Fire-Rescue Department - Ridgecrest Products, Inc. dba BadgeAndWallet.com in the estimated amount of $660,838.00, Dream Big Ventures, LLC in the estimated amount of $971,055.00, and J Brandt Recognition, LTD in the estimated amount of $96,608.70, lowest responsible bidders of five - Total estimated amount of $1,728,501.70 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of uniform coats, cap badges, service pins, awards, medals, and bars for the Dallas Fire-Rescue Department. These service awards are part of the employee's standard uniform and provided recognition of the officer's training and achievements. Dallas Fire-Rescue Department has approximately 2,353 employees who will utilize this master agreement yearly.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 12, 2023, the City Council authorized a three-year master agreement for the purchase of service pins, medals, and award bars for the Fire-Rescue Department and the Police Department with Premier Uniform, Inc. and J. Brandt Recognition by Resolution No. 23-0480.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$372,850.00 |
$372,850.00 |
$982,801.70 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,728,501.70 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Ridgecrest Products, Inc. dba BadgeAndWallet.com - Non-local; Workforce - 0.00% Local • Dream Big Venture, LLC- Non-local; Workforce - 100.00% Local • J Brandt Recognition, LTD - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BK24-00026105. We opened them on September 13, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Ridgecrest Products, Inc. 1 Byram Brook Pl. Multiple groups
dba BadgeAndWallet.com Suite 201
Armonk, NY 10504
*Dream Big Ventures, LLC 1314 Emancipation Ave. Multiple groups
Houston, TX 77003
*J Brandt Recognition, LTD 2816 West Lancaster Ave. Multiple groups
Fort Worth, TX 76107
MTM Recognition Corp. 3201 Southeast 29th St. Multiple groups
Oklahoma City, OK 73115
The ABY Manufacturing Group, 2425 Garfield Ave. Multiple groups
Inc. dba Commerce, CA 90040
Entenmann-Rovin Co.
OWNERS/EXECUTIVES
Ridgecrest Products, Inc. dba BadgeAndWallet.com
Jennifer Galperin, President
Dream Bid Ventures, LLC
Staci LaToison, Chief Executive Officer
J Brandt Recognition, LTD
Jerry Brandt, President