PILLAR: Fiscally Sound
AGENDA DATE: August 12, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: Transportation
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of electrical supplies for citywide use - Crawford Electric Supply Co Inc in the estimated amount of $4,265,500.00, Elliott Electric Supply Inc in the estimated amount of $1,875,000.00, Parrish-Hare Electrical Supply in the estimated amount of $1,129,000.00, and City Electric Supply Company in the estimated amount of $5,000.00, lowest responsible bidders of nine - Total estimated amount of $7,274,500.00 - Financing: General Fund ($5,046,325.82), Aviation Fund ($559,508.78), and Dallas Water Utilities Fund ($1,668,665.40)
*In alignment with Infrastructure Management Plan.
Body
BACKGROUND
This action does not authorize or encumber funding. The master agreement establishes pre-negotiated pricing for a specified period of time. Actual expenditure will occur only when products/goods are requested and are supported by available departmental appropriations. The estimated amount represents the maximum anticipated value based on all potential usage scenarios during the contract term and is provided for planning purposes only. Actual expenditures may vary significantly and will be driven by operational needs. For reference, the City's average annual expenditure for these services over the past three years has been approximately $5,895,000.00 per year.
This master agreement will provide for the purchase of electrical supplies for citywide use. These items will include items such as:
• Conduit
• Electrical safety related equipment
• Motors
• Switches
• Starters
• Tools
• Transformers
• Wire
The master agreement will be utilized by the departments to:
• Replenish warehouse locations with electrical parts and supplies necessary for the maintenance of City facilities.
• Maintain traffic control systems by supplying parts that will be used in the relocation, installation, and maintenance of the traffic system.
• Install and maintain pump stations, street stations, and buildings.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 24, 2022, the City Council authorized a three-year master agreement for the purchase of electrical supplies for multiple city departments with Elliot Electric Supply, Inc, Crawford Electric Supply Company, Inc. and Graybar Electric Company, Inc. by Resolution No. 22-1218.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
General Fund |
$810,000.00 |
$1,040,000.00 |
$3,196,325.82 |
|
Aviation Fund |
$ 61,901.75 |
$ 111,901.75 |
$ 385,705.28 |
|
Dallas Water Utilities Fund |
$ 83,433.27 |
$ 333,733.08 |
$1,251,499.05 |
|
Total |
$955,335.02 |
$1,485,634.83 |
$4,833,530.15 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Crawford Electric Supply Co Inc |
Local |
30.77% |
|
Elliott Electric Supply Inc |
Non-local |
17.78% |
|
Parrish-Hare Electrical Supply |
Local |
0.00% |
|
City Electric Supply Company |
Local |
0.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE26-00029715. We opened them on March 13, 2026. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Crawford Electric Supply Co 2928 Irving Blvd. Multiple groups
Inc Dallas, TX 75247
*Elliott Electric Supply Inc 2526 North Stallings Dr. Multiple groups
Nacogdoches, TX 75694
*Parrish-Hare Electrical Supply 4921 Conflans Rd. Multiple groups
Irving, TX 75061
*City Electric Supply Company 400 South Record St. Multiple groups
Dallas, TX 75202
Apfelbaum Industrial, Inc. 5772 North Mesa St. Multiple groups
El Paso, TX 79912
Dealers Electrical Supply Co. 2580 Manana Dr. Multiple groups
Dallas, TX 75220
Dream Ranch LLC 309 Tioga St. Multiple groups
Burleson, TX 76028
Jonah's Enterprises, Inc. 652 Lefferts Ave. Multiple groups
Brooklyn, NY 11203
Lighthomes Property LLC 7143 Playa Norte Dr. Multiple groups
Grand Prairie, TX 75054
OWNERS/EXECUTIVES
Crawford Electric Supply Co Inc
Mike Dumas, President
Elliott Electric Supply Inc
Stephen Paul, President
Parrish-Hare Electrical Supply
Pat Hare, President
City Electric Supply Company
Thomas Mackie, Chairman