STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: December 13, 2023
COUNCIL DISTRICT(S): 1, 5
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize the purchase of 960 tons of bunker white premium golf course sand for the Park & Recreation Department - Turf Aggregates, LLC dba Turf Materials, lowest responsible bidder of two - Not to exceed $124,320 - Financing: General Fund
Body
BACKGROUND
This purchase will provide for the purchase of 960 tons of bunker white premium golf course sand to be utilized by the Park & Recreation Department to fill bunkers at Stevens Park Golf Course and Keeton Park Golf Course.
Park Maintenance Operations staff will be conducting a bunker project to include the removal and replacement of existing sand and liners with the selected bunker white sand. Selecting proper bunker sand is critical to the playability, aesthetic, performance, and maintenance of golf courses. In addition, sand chosen for bunkers can impact the style of construction and architecture of the course. This purchase will ensure that patrons of Stevens Park Golf Course and Keeton Park Golf Course will continue to enjoy the quality and playability associated with City of Dallas golf course bunkers.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 12, 2019, the City Council authorized the purchase of replacement bunker golf course sand to be utilized at the Tenison Park Golf Course for the Park & Recreation Department with Texas Sports Sand by Resolution No. 19-0895.
On October 19, 2023, the Park and Recreation Board authorized the purchase of 960 tons of bunker white premium golf course sand with Turf Aggregates, LLC DBA Turf Materials.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$124,320.00 |
$0.00 |
$0.00 |
Council District Amount
1 $ 62,160.00
5 $ 62,160.00
Total $124,320.00
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$124,320.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for BID method of procurement resulted in the lowest responsive bidders being selected. |
|
• Turf Aggregates, LLC dba Turf Materials - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BW23-00021402. We opened them on February 2, 2023. We recommend the City Council award this purchase in its entirety to the lowest responsive and responsible bidder.
*Denotes success bidder
Bidder Address Amount
*Turf Aggregates, LLC 300 Corporate Ct. $124,320
dba Turf Materials #200
Flower Mound, TX 75028
Texas Sand & Gravel 1311 FM 917 Non-responsive
Alvarado, TX 76009
OWNER
Turf Aggregates, LLC dba Turf Materials
Doug Meador, Owner