STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: December 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize (1) an acquisition contract for the purchase of the implementation of hardware and software for a new Fire Station Alerting System for Dallas Fire-Rescue Department managed by the Department of Information and Technology Services in an amount not to exceed $3,638,102.80; and (2) a five-year service contract for maintenance and support for the new Fire Station Alerting System for Dallas Fire-Rescue Department managed by the Department of Information and Technology Services in an amount not to exceed $914,063.04 - Honeywell International, most advantageous proposer of two - Total not to exceed $4,552,165.84 - Financing: ARPA Redevelopment Fund ($4,437,908.00) and Data Services Fund ($114,257.84) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
These contracts will allow for the implementation of hardware and software for a new Fire Station Alerting System and maintenance and support for Dallas Fire-Rescue Department managed by the Department of Information and Technology Services.
The Fire Station Alerting System plays a pivotal role in the operational efficiency and effectiveness of Dallas Fire-Rescue Department personnel, ensuring they are always prepared to respond to the needs of the community they serve. By promptly alerting personnel to incoming calls, the alerting system helps minimize response times, which is crucial for saving lives, protecting property, and mitigating the effects of emergencies. It ensures that firefighters can transition swiftly from their routine activities to a state of readiness, enabling them to deploy their skills, equipment, and resources effectively in emergency situations.
Key Benefits
• Alleviates stress to dispatchers by providing automated dispatching
• Uses heart friendly alert tones and light emitting diodes lighting to help eliminate/minimize responder’s health issues
• Offers a mobile alerting application used on SMART phones, televisions, monitors, and other video devices
• In station zoned alerting
• Modular configurations for implementation based on personnel and current location
A six-member committee from the following departments reviewed and evaluated the qualifications:
• Business Enterprise Hub (1)
• Dallas Fire-Rescue Department (2)
• Department of Information and Technology Services (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Experience 30 points
• Approach 30 points
• Cost and Timeframe 20 points
• Business Inclusion and Development Plan 15 points
• Local Preference Program 5 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds by Resolution No. 21-1590.
On February 28, 2024, the City Council authorized the mid-year appropriation ordinance for the FY 2024 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the ARPA funds from the U.S. Department of Treasury for the Coronavirus Local Fiscal Recovery Funds which were reallocated to Multi-year Fund named ARPA Redevelopment Fund by Resolution No. 24-1350.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
ARPA Redevelopment Fund |
$3,638,102.80 |
$228,515.76 |
$571,289.44 |
|
Data Services Fund |
$ 0.00 |
$ 0.00 |
$114,257.84 |
|
Total |
$3,638,102.80 |
$228,515.76 |
$685,547.28 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$4,552,165.84 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Honeywell International - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BCZ23-00021813. We opened them on September 29, 2023. We recommend the City Council award these contracts in their entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Honeywell International 1835 East 6th Street 68.25
Suite 27
Tempe, AZ 85288
Motorola Solutions, Inc. 500 West Monroe Street 46.61
Chicago, IL 60661
OWNER/EXECUTIVE
Honeywell International
Vimal Kapur, Chief Executive Officer