STRATEGIC PRIORITY: Core
AGENDA DATE: March 26, 2025
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Department of Information and Technology Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a one-year cooperative purchasing agreement for the continuation of Enterprise Software Agreement for the Short-Term Rental Monitoring Solution for the Department of Code Compliance with Carahsoft Technology Corporation through Texas Department of Information Resources cooperative agreement - Not to exceed $199,369.20 - Financing: General Fund
Body
BACKGROUND
This cooperative purchasing agreement will provide continued licenses for a Short-Term Rental (STR) property tracking solution designed to support the enforcement of newly established ordinances governing STRs. The system will enable Code Compliance staff to effectively monitor multiple STR hosting platforms, such as Airbnb, VRBO, Flipkey, Booking and Expedia, in facilitating the identification and location of STR properties. Additionally, it will provide valuable insights into rental revenue estimates and historical earnings, aid in tracking code violations, and streamline the issuance of notices and administrative documents, thereby enhancing regulatory oversight and compliance efforts.
The Texas Department of Information Resources Cooperative agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$199,369.20 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$199,369.20 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Carahsoft Technology Corporation - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER/EXECUTIVE
Carahsoft Technology Corporation
1860 Michael Faraday Drive, Suite 100
Reston, Virginia 20190
Craig P. Abod - President