STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 28, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize (1) a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department - PlayWell Group in the estimated amount of $1,083,029.92, Most Dependable Fountains, Inc in the estimated amount of $297,071.00, and Pioneer Manufacturing Company in the estimated amount of $220,000.00; lowest responsible bidders of three; and (2) a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department with BSN Sports, LLC in the estimated amount of $100,000.00, Superior Recreational Products in the estimated amount of $50,000.00, The Playground, Shade and Surfacing Depot LLC in the estimated amount of $42,000.00, Whirlix Design, Inc. in the estimated amount of $40,500.00, Lea Park & Play, Inc. in the estimated amount of $32,500.00, Victor Stanley, Inc. in the estimated amount of $27,000.00, T.F. Harper & Associates in the estimated amount of $20,000.00, Child's Play, Inc. in the estimated amount of $10,000.00, Cunnigham Recreation in the estimated amount of $10,000.00, Webuildfun, Inc. in the estimated amount of $10,000.00, and PlayPower LT Farmington, Inc. in the estimated amount of $10,000.00, through The Local Government Purchasing Cooperative (Buyboard) agreement - Total estimated amount of $1,952,100.92 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will allow for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department. The purchase of park amenities, supplies, and playground equipment parts will replace worn and damaged components throughout the City.
The Park & Recreation Department maintains 415 parks totaling over 21,109 acres of developed and undeveloped park land, including over 180 miles of developed trails, six golf courses, four driving ranges, one skate park, over 268 adult and youth athletic fields and four dog parks. This master agreement will include items such as playground equipment and parts, picnic tables, park benches, outdoor trash receptacles, drinking fountains, golf course supplies, outdoor grills, and certified International Play Equipment Manufacturers Association wood safety surfacing material for playgrounds.
The Local Government Purchasing Cooperative (Buyboard) agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code. Section 271.102 of the Texas Local Government Code which authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 9, 2020, the City Council authorized a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for Parks & Recreation Department with Playground Solutions of Texas, Inc., The Playwell Group, Inc., The LETCO Group, LLC dba Living Earth, and BSN Sports; and a three-year master agreement for the purchase of equipment and horticulture materials for parks, playgrounds, and golf courses for the Park & Recreation Department with Superior International Industries dba Superior Recreational Products, Whirlix Design, LLC, The Playground, Shade and Surfacing Depot, LLC, Victor Stanley, Inc., Lea Park & Play, Inc., T.F. Harper & Associates, LP, Spectrum Corp., Kompan, Inc. dba Kompan, WEBUILDFUN, Inc. dba Miracle Recreation Equipment Co., Child’s Play, Inc., and Gametime/Total Recreation Products, Inc. through The Local Government Purchasing Cooperative (BuyBoard) agreement, by Resolution No. 20-1902.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$52,100.92 |
$900,000.00 |
$1,000,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,600,100.92 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• PlayWell Group - Non-local; Workforce - 12.50% Local • Most Dependable Fountains, Inc - Non-local; Workforce - 0.00% Local • Pioneer Manufacturing Company - Non-local; Workforce - 0.78% Local |
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$352,000.00 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• BSN Sports, LLC - Local; Workforce - 0.00% Local • Superior Recreational Products - Non-local; Workforce - 0.00% Local • The Playground, Shade and Surfacing Depot LLC -Non-local; Workforce - 0.00% Local • Whirlix Design, Inc. - Non-local; Workforce - 0.00% Local • Lea Park & Play, Inc. - Local; Workforce - 0.00% Local • Victor Stanley, Inc. - Non-local; Workforce - 0.00% Local • T.F. Harper & Associates - Non-local; Workforce - 0.00% Local • Child's Play, Inc. - Local; Workforce - 0.00% Local • Cunnigham Recreation - Non-local; Workforce - 0.00% Local • Webuildfun, Inc. - Non-local; Workforce - 0.00% Local • PlayPower LT Farmington, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• The cooperative purchasing agreement is an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
The Office of Procurement Services received the following bids from solicitation number BY24-00024520. We opened them on May 3, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*PlayWell Group 203A State Highway 46 East Multiple lines
Boerne, TX 78006
*Most Dependable Fountains, 5705 Commander Drive Multiple lines
Inc. Arlington, TN 38002
*Pioneer Manufacturing 4529 Industrial Parkway Multiple lines
Company Cleveland, OH 44135
OWNERS
PlayWell Group
James Robertson, Owner
Most Dependable Fountains, Inc.
Anita Beachum, President
Pioneer Manufacturing Company
Doug Schattinger , President
Child's Play, Inc.
10661 Shady Trail
Dallas, TX 75220
Kathy M. Robertson, Vice President
Cunnigham Recreation
17802 Grant Road
Cypress, TX 77429
Skip Cunningham, Owner
Whirlix Design, Inc.
1916 K Avenue
Plano, TX 75074
Jason Edmundson, President
Lea Park & Play, Inc.
1201 Kas Drive
Suite A
Richardson, TX 75081
Travis Lea, President
Emily Lea, Vice President
Webuildfun, Inc.
103 West McDermott Drive
#300
Allen, TX 75013
Vince Allen, President
Kristen Allen, Vice President
T.F. Harper & Associates, LP
103 Red Bird Lane
Austin, TX 78745
Tom Bonner, Senior Estimator
PlayPower LT Farmington, Inc.
13310 James E. Casey Avenue
Englewood, CO 80112
Bryan Yeazel, Chief Executive Officer
The Playground, Shade and Surfacing Depot LLC
200 North Rufe Snow Drive
Keller, TX 76248
Shane Jefferys, President
Stephanie Jefferys, Vice President
BSN Sports, LLC
14460 Varsity Brands Way
Farmers Branch, TX 75244
Terrence Babilla, President
Superior Recreational Products
150 Adamson Industrial Boulevard
Carrollton, GA 30117
Brian Warren, Chief Financial Officer
Jonathan Hardesty, General Manager
Victor Stanley, Inc.
2103 Brickhouse Road
Dunkirk, MD 20754
Stanley Skalka, President
Gerald Skalka, Vice President