STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for scrap tire removal from the Trinity River and removal of trash and debris from creeks, channels, vacant lots, and Lake Ray Hubbard for the Dallas Water Utilities Department - Good Earth Corporation, only bidder - Estimated amount of $13,250,000.00 - Financing: Dallas Water Utilities Fund ($12,000,000.00) and Stormwater Drainage Management Fund ($1,250,000.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for scrap tire removal from the Trinity River and removal of trash and debris from creeks, channels, vacant lots, and Lake Ray Hubbard for the Dallas Water Utilities Department. Lake Ray Hubbard serves as one of Dallas’ primary drinking water sources. This agreement will support citywide initiatives to improve water quality by removing litter and tires that have been illegally dumped in the Trinity River and in, or around, Lake Ray Hubbard. The removal of the trash and debris is consistent with the Texas Commission on Environmental Quality (TCEQ) Surface Water Quality Standards. The agreement will also provide for transporting and disposing of tires in accordance with TCEQ guidelines.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 28, 2021, the City Council authorized a three-year service price agreement for scrap tire removal from the Trinity River and removal of trash and debris from creeks, channels, vacant lots, and Lake Ray Hubbard for the Water Utilities Department with Good Earth Corporation by Resolution No. 21-0706.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Dallas Water Utilities Fund |
$300,000.00 |
$ 900,000.00 |
$10,800,000.00 |
|
Stormwater Drainage Management Fund |
$200,000.00 |
$ 200,000.00 |
$ 850,000.00 |
|
Total |
$500,000.00 |
$1,100,000.00 |
$11,650,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$13,250,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
23.00% |
100.00% |
$13,250,000.00 |
|
• The Business inclusion and Development Policy does not apply to Other Service contracts, however the prime contractor is subcontracting with certified M/WBEs. |
|
• Good Earth Corporation - Local; Workforce - 90.27% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bid from solicitation number POM-2024-00024849. We opened it on May 16, 2024. We recommend the City Council award this service price agreement in its entirety to the only bidder.
Bidder Address Amount
Good Earth Corporation 7992 Forney Road $13,250,000.00
Dallas, TX 75227
Note: The Office of Procurement Services conducted a single bid review and found no exceptions.
OWNER
Good Earth Corporation
Emily Points, Owner