PILLAR: Core
AGENDA DATE: April 8, 2026
COUNCIL DISTRICT(S): Citywide
DEPARTMENT: Office of Procurement Services
PRIORITY: N/A
______________________________________________________________________
SUBJECT
Title
Authorize a (1) termination of the three-year service price agreement with Southern Petroleum Laboratories, Inc. dba SPL, Inc. for Group 1, previously approved on August 27, 2025, by Resolution No. 25-1362, for analytical laboratory testing services for the Dallas Water Utilities Department; and (2) a three-year service price agreement for Group 1 for analytical laboratory testing services for the Dallas Water Utilities Department - Eurofins Environment Testing South Central, LLC dba Eurofins Xenco, next lowest responsible bidder of six - Estimated amount of $6,235,891.00 - Financing: Dallas Water Utilities Fund ($5,846,085.00) and Stormwater Drainage Management Fund ($389,806.00) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for analytical laboratory testing services for the Dallas Water Utilities Department (DWU). The analytical services will be used to support stormwater monitoring, illicit discharge investigations, enforcement investigations, hazardous and non-hazardous waste management, industrial waste monitoring, publicly owned treatment works, influent and effluent monitoring, and other water/wastewater testing for the City. These services will analyze samples to ensure compliance with state and federal regulations including The Clean Water Act, Safe Drinking Water Act, Clean Air Act, Comprehensive Environmental Response, Compensation and Liability Act, Resource Conservation and Recovery Act, and Solid Waste Disposal Act. These services will also allow for mandated Environmental Protection Agency analysis in situations where the City's laboratories lack the proper equipment, lab instrumentation, and resources to
perform the needed tasks.
The City is terminating the award of the service price agreement with Southern Petroleum Laboratories, Inc. dba SPL, Inc., for Group 1, authorized on August 27, 2025, by Resolution No. 25-1362, due to their inability to meet the requirements of the specifications. The service price agreement for Group 1 will be awarded to Eurofins Environment Testing South Central LLC, dba Eurofins Xenco, the next lowest responsive and responsible bidder.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $22.05; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 8, 2021, the City Council authorized a three-year service price agreement for analytical laboratory testing services for the Water Utilities Department with Eurofins-Xenco, LLC by Resolution No. 21-1987.
On August 27, 2025, the City Council authorized the rejection of bids received for Group 2 for analytical laboratory testing services; and a three-year service price agreement for Groups 1, 3, and 4 for analytical laboratory testing services for the Dallas Water Utilities Department with Southern Petroleum Laboratories, Inc. and North Water District Laboratory Services, Inc. by Resolution No. 25-1362.
FISCAL INFORMATION
|
Fund |
FY 2026 |
FY 2027 |
Future Years |
|
Dallas Water Utilities Fund |
$511,155.00 |
$2,667,465.00 |
$2,667,465.00 |
|
Stormwater Drainage Management Fund |
$ 25,000.00 |
$ 167,833.00 |
$ 196,973.00 |
|
Total |
$536,155.00 |
$2,835,298.00 |
$2,864,438.00 |
LOCAL PARTICIPATION
|
Prime |
Status |
Workforce % |
|
Eurofins Environment Testing South Central, LLC dba Eurofins Xenco |
Local |
100.00% |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BW24-00026115. We opened them on April 4, 2025. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
**Denotes terminated bidder
Bidders Address Amount
*Eurofins Environment 9701 Harry Hines Boulevard Multiple groups
Testing South Central, LLC Dallas, TX 75220
dba Eurofins Xenco
North Water District 130 South Trade Center Parkway Multiple groups
Laboratory Services, Inc. Conroe, TX 77385
A&B Environmental 10100 East Freeway Multiple groups
Services, Inc. Suite 100
Houston, TX 77029
ALS Group USA, Corp. 10450 Stancliff Road Multiple groups
Houston, TX 77099
Eurofins Environment 2501 Mayes Road Multiple groups
Testing Ecotoxicology Suite 100
LLC Carrollton, TX 75006
**Southern Petroleum 1825 East Plano Parkway Non-responsible
Laboratories, Inc. dba SPL, Inc. Plano, TX 75074
OWNER/EXECUTIVE
Eurofins Environment Testing South Central, LLC dba Eurofins Xenco
Pat Byrne, President