STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 25, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service price agreement for tire repair services for the Department of Equipment and Fleet Management and the Department of Sanitation Services - The Goodyear Tire & Rubber Company in the estimated amount of $967,053.70 and Southern Tire Mart, LLC in the estimated amount of $427,605.00, lowest responsible bidders of three - Total estimated amount of $1,394,658.70 - Financing: Sanitation Operation Fund ($749,950.00) and Equipment and Fleet Management Fund ($644,708.70) (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This service price agreement will provide for tire repair services for the Department of Equipment and Fleet Management and the Department of Sanitation Services. Tire repair services include flat tire repair, foam filling, and recapping tire thread services for the City's vehicles and equipment. The agreement provides shop and roadside service repairs where vehicles and equipment are located throughout the City and include:
• Passenger and light duty vehicles
• Medium commercial vehicles
• Agricultural and industrial equipment
• Lawn and garden equipment
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 13, 2016, the City Council authorized a three-year service contract for tire repair and re-capping services with Wingfoot Commercial Tire by Resolution No. 16-0518.
FISCAL INFORMATION
|
Fund |
FY2024 |
FY2025 |
Future Years |
|
Equipment and Fleet Management Fund |
$128,941.74 |
$128,941.74 |
$386,825.22 |
|
Sanitation Operation Fund |
$249,983.00 |
$249,983.00 |
$249,984.00 |
|
Total |
$378,924.74 |
$378,924.74 |
$636,809.22 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,394,658.70 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• The Goodyear Tire & Rubber Company - Local; Workforce - 56.00% Local • Southern Tire Mart - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation of for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BCZ23-00020657. We opened them on December 9, 2022. We recommend the City Council award this service price agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidders Address Amount
*The Goodyear Tire & Rubber 3160 Irving Blvd. Multiple groups
Company Dallas, TX 75247
*Southern Tire Mart 800 Highway 98 Multiple groups
Columbia, MS 39429
T&W Tire, LLC 3101 North Houston School Rd. Multiple groups
Lancaster, TX 75134
OWNERS/EXECUTIVES
The Goodyear Tire & Rubber Company
Richard Kramer, Chief Executive Officer
Southern Tire Mart
Thomas Duff, Owner