STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: January 22, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year service contract for a data repository system with ongoing maintenance and support services for the Department of Information and Technology Services - Datanetiix Solutions, Inc., most advantageous proposer of four - Not to exceed $704,000.00 - Financing: Data Services Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This service contract will provide for a data repository system with ongoing maintenance and support services for the Department of Information and Technology Services. This contract will include the migration of data from NeoGov, LearningZen, and BenSelect (Enrollment Benefit Concepts) systems into a robust repository, and ongoing maintenance and support services.
The solution will provide a secure, reliable, robust, and interactive cloud-based (SaaS) platform to manage historical data while adhering to associated federal and state regulations.
A six-member committee from the following departments reviewed and evaluated the qualifications:
• City Secretary's Office (1)
• Department of Information and Technology Services (2)
• Department of Human Resources (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and local preference, if applicable.
The committee selected the successful respondent on the basis of demonstrated competence and qualifications under the following criteria:
• Capability and expertise 25 points
• Functional match 25 points
• Technical match 25 points
• Cost 25 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $18.24; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
Data Services Fund |
$363,000.00 |
$155,000.00 |
$186,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$704,000.00 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being select, which resulted in no M/WBE. |
|
• Datanetiix Solutions, Inc. - Non-local; Workforce - 0.56% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Competitive |
• Utilized for high technology procurements, insurance procurements, and other goods and services |
|
Sealed Proposal |
• Recommended offeror whose proposal is most advantageous to the City, considering the relative importance of price, and other evaluation factors stated in the specifications |
|
|
• Always involves a team evaluation |
|
|
• Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BCZ24-00023840. We opened them on April 5, 2024. We recommend the City Council award this service contract in its entirety to the most advantageous proposer.
*Denotes successful proposer
Proposers Address Score
*Datanetiix Solutions, Inc. 19800 MacArthur Blvd. 71.64
Suite #300
Irvine, CA 92612
Solix Technologies, Inc. 1175 Diane Cr. 69.00
Lewisville, TX 75067
Dallas Digital Services 5316 Bransford Rd. 51.50
Unit A
Colleyville, TX 76034
Netsync Network Solutions 2304 Tarpley Rd. 41.75
Suite 114
Carrollton, TX 75006
OWNER/EXECUTIVE
Datanetiix Solutions, Inc.
Bala Sriraghavan, Chief Executive Officer