STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: February 12, 2025
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of general batteries and flashlights for citywide use - Cobblestone Group II LLC dba Batteries Plus in the estimated amount of $532,461.94, TKC Enterprises, Inc. dba Batteries Plus in the estimated amount of $466,490.59, Batteries, Watts, and Things, LLC dba Batteries Plus 124, 125, 821, 981 in the estimated amount of $363,852.25, Tourbillion Enterprises LLC dba Batteries Plus in the estimated amount of $273,733.80, Luckett Legacy Foundation dba Batteries Plus in the estimated amount of $182,664.98, and Mavich LLC in the estimated amount of $7,430.40, lowest responsible bidders of seven - Total estimated amount of $1,826,633.96 - Financing: General Fund ($1,511,977.49), Bond Program Administration Fund ($2,000.00), Aviation Fund ($145,111.70), Dallas Water Utilities Fund ($147,544.77), and Stormwater Drainage Management Fund ($20,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of general batteries and flashlights for citywide use. Departments use flashlights and batteries supplied through this agreement to perform day-to-day routine functions and operations, including fire rescue operations, repairs of various types, and security. The City also uses batteries to operate electronic devices such as detectors for various types, flashlights, digital cameras, clocks, remote controls, smoke alarms, microphones, utility locators, and other electronic devices.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 24, 2020, the City Council authorized a three-year master agreement for general batteries and flashlights with Simba Industries, TKC Enterprises, Inc. dba Batteries Plus, Pyramid Paper Company dba Pyramid School Products, Battle and Battle Distributors, and Mavich LLC, by Resolution No. 20-1003.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$205,100.00 |
$586,382.20 |
$720,495.29 |
|
Aviation Fund |
$ 50,000.00 |
$ 50,000.00 |
$ 45,111.70 |
|
Dallas Water Utilities Fund |
$ 37,100.00 |
$ 44,700.00 |
$ 65,744.77 |
|
Bond Program Administration Fund |
$1,000.00 |
$1,000.00 |
$0.00 |
|
Stormwater Drainage Management Fund |
$ 5,500.00 |
$ 6,600.00 |
$ 7,900.00 |
|
Total |
$298,700.00 |
$688,682.20 |
$839,251.76 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,825,603.56 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
35.90% |
$655,555.57 |
|
• The Request for Bid method of procurement resulted in the lowest responsive bidders being seleted. |
|
• Cobblestone Group II LLC dba Batteries Plus - Non-local; Workforce - 0.00% Local • TKC Enterprises, Inc. dba Batteries Plus - Local; Workforce - 100.00% Local • Batteries, Watts and Things, LLC dba Batteries Plus 124, 125, 821, 981 - Non-local; Workforce - 0.00% Local • Tourbillon Enterprises LLC dba Batteries Plus - Non-local; Workforce - 0.00% Local • Luckett Legacy Foundation dba Batteries Plus - Local; Workforce - 25.00% Local • Mavich LLC - Non-local; Workforce - 3.70% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BN24-00024617. We opened them on May 31, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group/lines. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Cobblestone Group II LLC 11807 Forestgate Dr. Multiple groups/lines
dba Batteries Plus Dallas, TX 75243
*TKC Enterprises, Inc. 2703 North Beltline Rd. Multiple groups/lines
dba Batteries Plus Irving, TX 75062
*Batteries, Watts and Things, 114 Craftwood Park Multiple groups/lines
LLC dba Batteries Plus Peachtree City, GA 30269
124, 125, 821, 981
*Tourbillon Enterprises LLC 9038 Garvey Ave. Multiple groups/lines
dba Batteries Plus Suite 102
Rosemead, CA 91770
*Luckett Legacy Foundation 1800 Market Place Blvd. Multiple groups/lines
dba Batteries Plus Suite 170
Prosper, TX 75063
*Mavich LLC 638 Stoneglen Dr. Multiple groups/lines
Keller, TX 76248
CG Wholesale 11807 Forestgate Dr. Non-responsive
Dallas, TX 75243
OWNERS/EXECUTIVES
Cobblestone Group II LLC dba Batteries Plus
Daniel Moos, Owner
TKC Enterprises, Inc. dba Batteries Plus
Stanley Tee, Owner
Manuela Tee, Owner
Batteries, Watts and Things, LLC dba Batteries Plus 124, 125, 821, 981
Jane Watts, Chief Executive Officer
Tourbillon Enterprises LLC dba Batteries Plus
Yoonie Bae, Owner
Luckett Legacy Foundation dba Batteries Plus
Keena Luckett, Owner
Mavich LLC
Michelle Manfredini, President