STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: November 13, 2024
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Budget and Management Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
title
Authorize (1) payment of annual membership fees and continuation of arrangements for the Airports Council International-North America in an amount not to exceed $110,000.00, American Association of Airport Executives in an amount not to exceed $60,000.00, Oncor Cities Steering Committee in an amount not to exceed $159,153.36, Texas Coalition of Cities For Utility Issues in an amount not to exceed $49,500.00, North Texas Commission in an amount not to exceed $60,000.00, North Central Texas Council of Governments in an amount not to exceed $130,197.00, National League of Cities in an amount not to exceed $39,536.00, Texas Municipal League in an amount not to exceed $65,589.00, Dallas Regional Mobility Coalition in an amount not to exceed $37,500.00, Transportation Excellence for the 21st Century in an amount not to exceed $25,000.00, North Central Texas Council of Governments Regional Emergency Preparedness Program in an amount not to exceed $15,000.00, Forrester Research, Inc. in an amount not to exceed $650,000.00, Water Research Foundation in an amount not to exceed $413,381.00, and United States Conference of Mayors in an amount not to exceed $40,235.00; and (2) Supplemental Agreement No. 2 to increase the three-year annual membership fee and continuation of arrangements for providing specialized municipal-related services to Gartner, lnc. in an amount not to exceed $292,040.00, from $4,990,835.00 to $5,282,875.00 - Total not to exceed $2,147,131.36 - Financing: General Fund ($561,710.36), Convention and Event Services Fund ($60,000.00), Aviation Fund ($170,000.00), Data Services Fund ($942,040.00), and Dallas Water Utilities Fund ($413,381.00) (This item was deferred on October 8, 2024)
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BACKGROUND
The Airports Council International - North America (ACI-NA) annual membership fee is $110,000.00. ACI-NA represents local, regional and state governing bodies that own and operate commercial airports in the United States and Canada & advocate policies and provide services that strengthen the ability of commercial airports to serve their passengers, customers and communities. The Department utilizes the membership to train employees and to provide networking opportunities.
The American Association of Airport Executives (AAAE) annual membership fee is $60,000.00. AAAE is a professional organization for airport executives, representing thousands of airport management personnel at public-use commercial and general aviation airports. AAAE provides aviation industry professional development programs; networking and training opportunities; legislative representation in Washington as well as breaking news and industry updates. During the annual conference, Dallas Love Field interacts with industry leaders nationwide while receiving the latest training on industry standards and regulations.
Oncor Cities Steering Committee annual membership fee is $159,153.36. The Oncor Cities Steering Committee was created to provide a means for cities in the Oncor service area to pool their resources and prevent duplication of effort while participating in electric utility rate proceedings before the Public Utility Commission. The City of Dallas participated with this committee in the 1990, 1993, 2008, and 2011 rate cases. The city also participated with this Committee in the various regulatory proceedings relating to Senate Bill 7 and electric deregulation. As a result of the Oncor Cities Steering Committee’s activities, Oncor agreed to make settlement payments to the cities beginning in 2005 and to fund “beneficial public use” payments through the cities for the benefit of the City’s ratepayers. The City of Dallas received in excess of $17.1 million as a result of that settlement agreement. The Oncor Cities Steering Committee is actively involved in rate cases, appeals, rulemakings, and legislative efforts impacting the rates charged by Oncor Electric Delivery (formerly known as TXU Electric Delivery) within the City. The Oncor Cities Steering Committee is actively pursuing the appeal of Oncor’s previous rate case, Docket No. 35717, in which the Commission reduced franchise fees paid to cities. The current annual assessment for the City of Dallas is based on $0.11 per capita.
Texas Coalition of Cities For Utility Issues annual membership fee is $49,500.00. The Texas Coalition of Cities For Utility Issues was organized in 1996 to (a) collect, analyze, discuss, and distribute information on utility related matters; (b) participate and develop positions in utility regulatory body rulemaking dockets and on bills proposed in the legislature relating to utility matters; and (c) work cooperatively on matters relating to utility franchises and fee issues.
North Texas Commission (NTC) annual membership fee is $60,000.00. Dallas was a founding member of the North Texas Commission and has continued its membership for over 40 years. Membership for the Commission comprises 1/3 governmental entities, 1/3 business, and 1/3 higher education institutions across 12 counties. NTC is uniquely positioned to spur the region into action due to its broad membership and the fact that the Commission has the best interest of the region at its core. The organization focuses on marketing, collaboration, and advocacy. The NTC publication reaches 20,000 individuals world-wide and markets North Texas as a destination for businesses and individuals. NTC fosters collaboration with leaders on regional goals and initiatives and advocates on critical issues with no city or county boundaries. The North Texas Commission is the only regional entity that convenes public and private partners from our 12-county area to address big-picture issues, including upcoming legislation such as transportation, air quality, and water issues. Currently, the NTC is partnering with the University of Texas at Arlington on a Dallas initiated project to create an asset map of the region. This user-friendly dashboard will allow jurisdictions in the region to analyze the scope of their services through data that can be used to find the latest trends in civic and municipal data to illustrate characteristics and gaps of the North Texas region. The data will be used to help shape and pursue effective policies and build collaboration and cross-sector partnerships, promoting the assets and addressing the challenges in North Texas.
North Central Texas Council of Governments (NCTCOG) annual membership fee is $130,197.00. NCTCOG services its member governments and the region in a variety of ways, including comprehensive regional planning in transportation, environmental resources, and human services. The NCTCOG aggressively works to strengthen ties with State and Federal agencies and has become an information resource for regional and local economic development efforts.
The National League of Cities (NLC) annual membership fee is $39,536.00. NLC serves as a resource and advocate for cities’ positions with federal lawmakers in Washington, D.C. They represent over 19,000 cities, towns, and villages in the United States as well as professionals working in municipal government. Twice a year, NLC hosts conferences - one in the fall in a different US city, and one in the spring in Washington. The City has previously engaged NLC to support local, state and federal advocacy efforts and professional development.
The Texas Municipal League (TML) annual membership fee is $65,589.00. The purpose of TML is “to render services which individual cities have neither time, money, or strength to do alone.” In practice, this objective translates into several functions that specifically benefit Texas cities. These functions include representing cities’ interests at the State and Federal levels; conducting a wide variety of training sessions and conferences; maintaining the most comprehensive file of city government information in the State; publishing a wide variety of documents; providing legal and technical information on all aspects of city government; and serving as the forum for molding the diverse views of the city officials into coherent statewide policies.
The Dallas Regional Mobility Coalition (DRMC) annual membership fee is $37,500.00. DRMC is a transportation advocacy group made up of cities, counties, and transportation agencies in a five-county region (Dallas, Denton, Collin, Rockwall and Ellis). They advance critical mobility projects through advocacy efforts with state and federal elected officials and regional transportation agencies. DRMC represents local governments from the fourth largest region in the country with over 7.0 million residents, a regional GDP of over $447 billion, 30 percent of the state’s overall GDP, and headquarters of 18 Fortune 500 companies. The City has previously engaged DRMC to support with advocacy efforts.
The Transportation Excellence for the 21st Century annual membership fee is $25,000.00. Transportation Excellence for the 21st Century (TEX-21) works to join cities, counties, private businesses, ports, and transportation entities in a collective, informed voice to the State and Federal Executive and Legislative Policymakers to improve transportation in Texas. TEX-21 uses strategies to increase investment in multi-modal transportation infrastructure, improve the planning and management of our transportation facilities, and increase the awareness of the importance of transportation to all areas of Texas. TEX-21 also provides high-level access to transportation decision-makers at the Federal and State levels through their legislative caucuses, Texas Department of Transportation (TxDOT) and the Texas Transportation Commission.
North Central Texas Council of Governments Regional Emergency Preparedness Program annual membership fee is $15,000.00. Regional collaboration is a crucial element of building strong emergency preparedness capabilities in North Central Texas (NCT). With the population of North Central Texas now larger than that of 37 states and two U.S, Territories, it is even more imperative that we continue to work together to address our diverse needs. The NCT Emergency Preparedness Program facilitates collaborative regional preparedness efforts through regional training and exercises, resource sharing, planning, coordination, and other member support services.
Annual membership program dues support local and regional programs and projects, enhance citizen safety, and help protect critical infrastructure in our region.
Forrester Research, Inc. (FR) annual membership fee is $650,000.00. FR for Information Technology (IT) leaders and Executives annual membership is an advisory firm that provides research and advice to leaders of government agencies and non-governmental organizations. Through proprietary research data, custom consulting, executive peer groups and events, FR helps technology leaders develop customer and employee focused strategies that drive mission outcomes. IT will have access to news and analysis, written research reports, teleconferences, and various events. FR will assist IT with launching an Emerging Technology Advisory Panel. With FR’s guidance, this panel seeks to assess IT investments to build a resilient and adaptable technology driven organization.
Water Research Foundation (WRF) annual membership fee is $413,381.00. WRF is an international, non-profit scientific and educational society dedicated to ensuring water quality and improving water service to the public. WRF conducts numerous research studies that develop practical solutions for the challenges facing the water services sector. Membership in the WRF allows Dallas Water Utilities Department (DWU) access to a huge library of applied research, the opportunity to network with more than 1,200 members around the world, and the ability to participate and provide input on research projects that are critical to meeting DWU’s needs.
The United States Conference of Mayors (USCM) annual membership fee is $40,235.00. USCM is an official non-partisan organization of cities with populations of 30,000 or more. USCM holds a Winter Meeting each January in Washington, D.C. and an Annual Meeting each June in a different U.S. city. Additional meetings and events are held as directed by the Conference leadership. USCM members speak with a united voice on organizational policies and goals. Mayors contribute to the development of national urban policy by serving on one or more of the conference’s standing committees. Conference policies and programs are developed and guided by an Executive Committee and Advisory Board, as well as the standing committees and task forces which are formed to meet changing needs.
The Gartner, lnc. for lT Leaders and Executives three-year membership increase is $292,040.00. This increase adds seats for Data Analytics and Business Intelligence. Gartner, lnc. for lT and Digital & Artificial intelligence leaders and executives' membership is an executive assistance and mentoring program that provides access to leading technology analysts and research that provides insight and interpretation into continuous lT improvement and data intelligence strategies for organizations. This membership includes advisors who will work closely with City management about lT initiatives, best practices, latest industry trends, emerging technologies, metrics for measuring alignment with peers, staffing and investment levels, lT governance, customer service and support, and support with strategic planning.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2024, this item was held under advisement by Deputy Mayor Pro Tem Adam Bazaldua.
The Government Performance and Financial Management Committee was briefed by memorandum regarding this matter on November 7, 2024. <https://dallascityhall.com/government/citymanager/Documents/FY24-25%20Memos/Follow%20up%20to%20the%20October%208%202024%20City%20Council%20Agenda%20Meeting%20%20Memberships.pdf>
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$ 561,710.36 |
$0.00 |
$0.00 |
|
Convention and Event Services Fund |
$ 60,000.00 |
$0.00 |
$0.00 |
|
Aviation Fund |
$ 170,000.00 |
$0.00 |
$0.00 |
|
Data Services Fund |
$ 942,040.00 |
$0.00 |
$0.00 |
|
Dallas Water Utilities Fund |
$ 413,381.00 |
$0.00 |
$0.00 |
|
Total |
$2,147,131.36 |
$0.00 |
$0.00 |