STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: September 27, 2023
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Jack Ireland
______________________________________________________________________
SUBJECT
Title
Authorize (1) a one-year service contract with Harmony Community Development Corporation in the an amount not to exceed of $300,000; (2) a one-year service contract with Under 1 Roof in the an amount not to exceed of $295,300; and (3) a one-year service contract with Crossroads Community Services, Inc. in the an amount not to exceed of $204,700, for programs to mitigate Drivers of Poverty for on behalf of the Office of Community Care - most advantageous proposers of fifteen - Total not to exceed $800,000 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
These service contracts will provide services to address for programs to mitigate Drivers of Poverty programming services for the Office of Community Care. The contracts focus on providing residents with food accessibility services, mental health services, positive youth development services, and client financial assistance services while also expanding on the work established through the Coronavirus Relief Fund. Services approved through this action will address Drivers of Poverty identified in the Mayor’s Task Force on Poverty, focusing on providing residents access to food and direct client assistance. Additionally, tThese service contracts expand on the work to alleviate communities with concentrated poverty detailed in the Economic Opportunity Assessment and services are directed towards populations issues have been identified by the Mayor’s Drivers of Poverty tTask fForce, will alleviate communities with concentrated poverty addressed in the Economic Opportunity Assessment, and are directed to populations as identified by the Task Force.
A seven-member committee from the following departments reviewed and evaluated the qualifications by category:
• Office of Community Care (4)
• Office of Equity and Inclusion (2)
• Office of Procurement Services (1)*
*The Office of Procurement Services evaluated cost and Local Preference, if applicable.
The committee selected the successful respondents on the basis of demonstrated competence and qualifications under the following criteria:
• Programming Work Plan 40 points
• Organizational Capacity 20 points
• Cost and Budget 25 points
• Evaluation Plan 15 points
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
On November 10, 2015, the City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. The calculated living wage during the solicitation process of this contract is $17.82; the selected vendor meets this requirement.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 21, 2021, the City Council authorized FY22 Biennial Budget, inclusive of funding to support Drivers of Poverty programs by Resolution No. 21-1590.
On September 22, 2021, the City Council authorized a one-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care with International Rescue Committee, Dallas Leadership Foundation, Harmony Community Development Corporation, CitySquare, and After-School All-Stars by Resolution No. 21-1562.
On September 28, 2022, the City Council authorized the FY23 Biennial Budget, inclusive of funding to support Drivers of Poverty programs by Resolution No. 22-1424.
On September 28, 2022, the City Council authorized a (1) two-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care with Harmony Community Development Corporation and After-School All-Stars; and (2) a one-year service contract for programs to mitigate Drivers of Poverty for the Office of Community Care with Bridge Steps dba The Bridge and I Look Like Love, Inc. dba iLookLikeLOVE, Inc. for the Office of Community Care by Resolution No. 22-1467.
On September 11, 2023, tThe Workforce, Education and Equity Committee will be was briefed via by memorandum on regarding this matter on September 11, 2023.Drivers of Poverty contract awards. <https://cityofdallas.legistar.com/View.ashx?M=F&ID=12283890&GUID=719DFB6A-F2F6-4862-A740-C7FFEDA9EB88>
FISCAL INFORMATION
|
Fund |
FY 2023 |
FY 2024 |
Future Years |
|
General Fund |
$800,000.00 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$800,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services which does not have an availability and disparity participation goal. |
|
• Harmony Community Development Corporation - Local; Workforce - 29.41% Local • Under 1 Roof - Local; Workforce - 35.00% Local • Crossroads Community Services, Inc. - Local; Workforce - 31.57% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Request for Proposal |
• Utilized for professional, personal, revenue, and planning services • Recommended offeror is the responsible offeror whose proposal most closely meets established criteria for the services advertised, based on demonstrated competence and qualifications at a fair and reasonable price • Always involves the evaluation by committee • Allows for negotiation on contract terms, including price |
The Office of Procurement Services received the following proposals from solicitation number BJZ23-00022039. We opened them on July 29, 2023. We recommend the City Council award this service contract to the most advantageous proposers by group. Information related to this solicitation is available upon request.
*Denotes successful proposers
Proposers Address Score
*Harmony Community 6969 Pastor Bailey Dr. Multiple Groups
Development Corporation Dallas, TX 75237
*Under 1 Roof 5787 S. Hampton Rd. Multiple Groups
Ste. 390
Dallas, TX 75232
*Crossroads Community 4500 S. Cockrell Hill Rd. Multiple Groups
Services, Inc. Dallas, TX 75236
Catholic Charities, of 1421 W. Mockingbird Ln. Multiple Groups
Dallas Inc. Dallas, TX 75247
CitySquare 1610 S. Malcolm X Blvd Multiple Groups
Dallas, TX 75226
Dallas Leadership 5200 East Grand Ave. Multiple Groups
Foundation Ste. 530
Dallas, TX 75223
First Presbyterian Church of 1822 Young St. Multiple Groups
Dallas dba The Stewpot Dallas, TX 75201
International Rescue 6500 Greenville Ave. Multiple Groups
Committee Dallas, TX 75206
Network of Community 1500 International Pkwy. Multiple Groups
Ministries Ste. 300
Richardson, TX 75081
Nexus Recovery Center 8733 La Prada Dr. Multiple Groups
Dallas, TX 75228
Services of Hope 5470 Ellsworth Ave. Multiple Groups
Entities, Inc. Ste. 500
Dallas, TX 75206
Bridge Steps dba 1818 Corsicana St. Multiple Groups
The Bridge Dallas, TX 75201
The Gleaning Network of 1451 John West Rd. Multiple Groups
Texas dba GROW NTX Dallas, TX 75228
The Salvation Army 5302 Harry Hines Blvd. Multiple Groups
Dallas, TX 75235
WiNGS 2603 Inwood Rd. Multiple Groups
Dallas, TX 75235
OWNERS/EXECUTIVES
Harmony Community Development Corporation
Mark Porter, Executive Director
Crossroads Community Services, Inc.
Benaye Wadkins Chambers, President
Under 1 Roof
Verna Jones, Executive Director