STRATEGIC PRIORITY: Government Performance and Financial Management
AGENDA DATE: April 28, 2021
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Elizabeth Reich
______________________________________________________________________
SUBJECT
Title
Authorize a three-year master agreement for the purchase of bagged cement and related items for the Department of Public Works - HD Supply Construction & Industrial-White Cap in the estimated amount of $1,618,632.27 and Crafco, Inc. in the estimated amount of $757,483.89, lowest responsible bidders of two - Total estimated amount of $2,376,116.16 - Financing: General Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of bagged cement and related items for the Department of Public Works. Other related items listed on this master agreement include paving chairs, expansion joints, mortar mix, bonding agents, and joint sealers. These materials are used to repair concrete cuts for streets and sidewalks, stabilize water mains, repair and install sidewalks, and provide erosion control throughout the City.
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 10, 2018, City Council authorized a three-year master agreement for the purchase of bagged cement and related items with Crafco, Inc., HD Supply Construction & Industrial White Cap, and Simba Industries, Inc. by Resolution No. 18-0090.
FISCAL INFORMATION
|
Fund |
FY 2021 |
FY 2022 |
Future Years |
|
General Fund |
$0.00 |
$792,038.72 |
$1,584,077.44 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
M/WBE % |
M/WBE $ |
|
$2,376,116.16 |
Goods |
32.00% |
0.00% |
$0.00 |
|
• This contract does not meet the M/WBE goal, but complies with good faith efforts. |
|
• HD Supply Construction & Industrial-White Cap - Local; Workforce - 82.14% Local • Crafco, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BS21-00015333. We opened them on March 4, 2021. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*HD Supply Construction 2215 East Grauwyler Rd. Multiple Groups
& Industrial-White Cap Irving, TX 75061
*Crafco, Inc. 6165 West Detroit St. Multiple Groups
Chandler, AZ 85226
OWNER
HD Supply Construction & Industrial-White Cap
John Stegeman, Chief Executive Officer
Crafco, Inc.
Don Brooks, President