Skip to main content
Dallas Logo
File #: 21-640    Version: 1 Name:
Type: CONSENT AGENDA Status: Approved
File created: 3/31/2021 In control: Office of Procurement Services
On agenda: 4/28/2021 Final action:
Title: Authorize a three-year master agreement for the purchase of bagged cement and related items for the Department of Public Works - HD Supply Construction & Industrial-White Cap in the estimated amount of $1,618,632.27 and Crafco, Inc. in the estimated amount of $757,483.89, lowest responsible bidders of two - Total estimated amount of $2,376,116.16 - Financing: General Fund
Indexes: 100
Attachments: 1. Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

STRATEGIC PRIORITY:                     Government Performance and Financial Management

AGENDA DATE:                     April 28, 2021

COUNCIL DISTRICT(S):                     All

DEPARTMENT:                     Office of Procurement Services

EXECUTIVE:                     Elizabeth Reich

______________________________________________________________________

SUBJECT

 

Title

Authorize a three-year master agreement for the purchase of bagged cement and related items for the Department of Public Works - HD Supply Construction & Industrial-White Cap in the estimated amount of $1,618,632.27 and Crafco, Inc. in the estimated amount of $757,483.89, lowest responsible bidders of two - Total estimated amount of $2,376,116.16 - Financing:  General Fund

 

Body

BACKGROUND

 

This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement. 

 

This master agreement will provide for the purchase of bagged cement and related items for the Department of Public Works. Other related items listed on this master agreement include paving chairs, expansion joints, mortar mix, bonding agents, and joint sealers. These materials are used to repair concrete cuts for streets and sidewalks, stabilize water mains, repair and install sidewalks, and provide erosion control throughout the City.

 

As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes.  To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.

 

PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)

 

On January 10, 2018, City Council authorized a three-year master agreement for the purchase of bagged cement and related items with Crafco, Inc., HD Supply Construction & Industrial White Cap, and Simba Industries, Inc. by Resolution No. 18-0090.

 

FISCAL INFORMATION

 

Fund

FY 2021

FY 2022

Future Years

General Fund

$0.00

$792,038.72  

$1,584,077.44

 

M/WBE INFORMATION

 

In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:

 

Contract Amount

Procurement Category

M/WBE Goal

M/WBE %

M/WBE $

$2,376,116.16

Goods

32.00%

0.00%

$0.00

This contract does not meet the M/WBE goal, but complies with good faith efforts.

HD Supply Construction & Industrial-White Cap - Local; Workforce - 82.14% Local Crafco, Inc. - Non-local; Workforce - 0.00% Local

 

PROCUREMENT INFORMATION

 

Method of Evaluation for Award Type:

 

Low Bid

Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements

 

Negotiations are not allowed

 

The Office of Procurement Services received the following bids from solicitation number BS21-00015333.  We opened them on March 4, 2021.  We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by group.  Information related to this solicitation is available upon request. 

 

*Denotes successful bidders

 

Bidder                                                                                    Address                                                                                    Amount

 

*HD Supply Construction                      2215 East Grauwyler Rd.                                          Multiple Groups

& Industrial-White Cap                     Irving, TX  75061

 

*Crafco, Inc.                     6165 West Detroit St.                                           Multiple Groups

                     Chandler, AZ  85226

 

 

 

OWNER

 

HD Supply Construction & Industrial-White Cap

 

John Stegeman, Chief Executive Officer

 

Crafco, Inc.

 

Don Brooks, President