STRATEGIC PRIORITY: Core
AGENDA DATE: May 14, 2025
COUNCIL DISTRICT(S): N/A
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize Supplemental Agreement No. 3 to increase the service contract with FMLASource, Inc. for continued Family Medical Leave Act services for the Department of Human Resources and to extend service contract from July 1, 2025 to February 28, 2026 - Not to exceed $140,086.08, from $978,118.44 to $1,118,204.52 - Financing: General Fund (subject to annual appropriations)
Body
BACKGROUND
This action does not encumber funds; the purpose of a service contract is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis.
This Supplemental Agreement will provide for continued Family Medical Leave Act services for the Department of Human Resources. The Family and Medical Leave Act (FMLA) is a federal entitlement that provides eligible employees of covered employers the ability to take unpaid, job-protected leave for specified family and medical reasons. Covered employees are eligible and entitled to take FMLA leave under the governance of the Federal Act. This also provides for the continued managing and administering for both civilian employees and uniformed (Police and Fire) personnel. The administration services are compliant with all federal and state regulations as well as with the City’s relevant policies and procedures.
On November 10, 2015, City Council authorized a living wage policy that requires contractors to pay their employees a “living wage” rate as established annually by the Massachusetts Institute of Technology Living Wage Calculator for Dallas County by Resolution No. 15-2141. This contract renewal option includes the living wage of $11.71.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 24, 2020, the City Council authorized a three-year service contract, with two one-year renewal options, to provide Family Medical Leave Act services for the Department of Human Resources with FMLASource, Inc. by Resolution No. 20-1006.
On February 28, 2024, the City Council authorized Supplemental Agreement No. 1 to exercise the first of two, one-year renewal options to the service contract with FMLASource, Inc. for Family Medical Leave Act services for the Department of Human Resources, by Resolution No. 24-0368.
On October 8, 2024, the City Council authorized Supplemental Agreement No. 2 to exercise the second of two, one-year renewal options to the service contract with FMLASource, Inc. for Family Medical Leave Act services for the Department of Human Resources, by Resolution No. 24-1504.
FISCAL INFORMATION
|
Fund |
FY 2025 |
FY 2026 |
Future Years |
|
General Fund |
$140,086.08 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$140,086.08 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This item is Other Services and no availability and disparity in the market. |
|
• FMLA Source, Inc. - Non-local; Workforce - 0.00% Local |
OWNER/EXECUTIVE
FMLA Source, Inc.
455 North Cityfront Plaza Dr.
13th Floor
Chicago, IL 60611
Dr. Richard Chaifetz, President
Dale Grenolds, Executive Vice President