STRATEGIC PRIORITY: Transportation & Infrastructure
AGENDA DATE: May 22, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Transportation
EXECUTIVE: Dr. Robert Perez
______________________________________________________________________
SUBJECT
Title
Authorize a two-year master agreement for the purchase of Dynamic Message Signs and traffic signal materials for the Department of Transportation with Consolidated Traffic Controls, Inc. through the Houston-Galveston Area Council cooperative agreement - Estimated amount of $7,000,000.00 - Financing: General Fund ($2,984,000.00), Street and Transportation (A) Fund ($56,000.00), Fair Park Capital Reserve Fund ($2,900,000.00), Transportation Special Projects Fund ($460,000.00), and Coronavirus State and Local Fiscal Recovery Fund ($600,000.00)
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for the purchase of Dynamic Message Signs for arterial roadways and associated materials including controllers and mounting mechanisms for the Department of Transportation. Additionally, traffic signal materials such as controllers, cabinets, and poles will also be purchased through this agreement.
Dynamic Message Signs are electronic signs that provide drivers with real-time traffic alerts. Dynamic Message Signs can promote road safety and awareness by providing travelers with information on traffic delays, scheduled construction activities, safety messages, and special events.
The Houston-Galveston Area Council cooperative agreement is authorized by the Texas Government Code Chapter 791, Texas Local Government Code Chapter 271, Subchapter F, Section 271.102 which authorizes a local government to participate in a Cooperative Purchasing Program with another government or a cooperative organization.
Coronavirus State and Local Fiscal Recovery Funds are eligible within the Qualified Census Tract areas to improve various intersections to promote the safety of all right-of-way users including motorist, cyclists, and pedestrians.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 23, 2021, the City Council authorized the acceptance of grant funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund to provide relief during the ongoing COVID-19 pandemic by Resolution No. 21-1149.
On September 22, 2021, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2021-22 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act Funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund by Resolution No. 21-1590.
On September 28, 2022, the City Council authorized the final reading and adoption of the appropriation ordinance for the FY 2022-23 City of Dallas Operating, Capital, and Grant & Trust Budgets, which included the American Rescue Plan Act Funds from the U.S. Department of Treasury for the Coronavirus State and Local Fiscal Recovery Fund by Resolution No. 22-1480.
On October 12, 2022, the City Council authorized a Project Specific Funding Agreement with Dallas County for a Major Capital Improvement Project (MCIP) in the amount of $500,000.00, reduced by $40,000.00 for County in-house project delivery costs for a total of $460,000.00, for the purpose of constructing transportation improvements on Dynamic Message Sign Board, MCIP Project No. 30251, Fair Park Area by Resolution No. 22-1535.
On April 26, 2023, the City Council authorized an amendment to Resolution No. 22-1535, previously approved on October 12, 2022, for a Project Specific Agreement with Dallas County (MCIP Project No. 30251) for the purpose of constructing transportation improvements on Dynamic Message Sign Board - Fair Park Area to authorize the City of Dallas’ local contribution to the project, in the amount of $2,540,000.00, by Resolution No. 23-0561.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
General Fund |
$ 144,000.00 |
$1,420,000.00 |
$1,420,000.00 |
|
Street and Transportation (A) Fund |
$ 9,000.00 |
$ 28,000.00 |
$ 19,000.00 |
|
Fair Park Capital Reserve Fund |
$ 0.00 |
$2,900,000.00 |
$ 0.00 |
|
Transportation Special Projects Fund |
$ 460,000.00 |
$ 0.00 |
$ 0.00 |
|
Coronavirus State and Local Fiscal Recovery Fund |
$ 600,000.00 |
$ 0.00 |
$ 0.00 |
|
Total |
$1,213,000.00 |
$4,348,000.00 |
$1,439,000.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$7,000,000.00 |
Goods |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• The Business Inclusion and Development Policy does not apply to Cooperative Purchasing Agreements. |
|
• Consolidated Traffic Controls, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Cooperative Purchasing Agreement |
• Cooperative purchasing agreements enable the City to associate with State agencies, other local governments, or local cooperative organizations comprised of other state and local governments, to leverage market buying power and enable the City to purchase goods or services at lower prices |
|
|
• Cooperative purchasing agreements are an alternative method of meeting the requirements for competitive bidding or competitive sealed proposals, not an exception from that requirement |
OWNER
Consolidated Traffic Controls, Inc.
1016 Enterprise Pl.
Arlington, TX 76001
David Walker, Chief Executive Officer