STRATEGIC PRIORITY: Environmental & Sustainability
AGENDA DATE: September 11, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Department of Sanitation Services
EXECUTIVE: Alina Ciocan
______________________________________________________________________
SUBJECT
Title
Authorize (1) ratification of the City Manager’s purchase and payment in the amount of $225,000.00 incurred for emergency debris monitoring services related to the severe weather event occurring on May 28, 2024; and (2) a one-year emergency service price agreement with Tetra Tech, Inc. for emergency debris monitoring services in the estimated amount of $525,000.00, for a total estimated contract amount of $750,000.00 - Tetra Tech, Inc., lowest responsible bidder of seven - Total estimated amount of $750,000.00 - Financing: Sanitation Operation Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a service price agreement is to establish firm pricing for services, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimate amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
On May 28, 2024, a significant severe weather event generated approximately 550,000 cubic yards of storm-related debris. To protect the health and safety of the City, the Department of Sanitation (Sanitation) needed to procure debris monitoring services during the debris removal. The debris monitoring services are necessary to assure Federal agencies emergency plan and debris removal contract requirements are met by monitoring the debris removal from public access roads, rights-of-way and public property, and the debris management sites, and to assure the debris management plan and contracts are effectively and efficiently implemented. Sanitation led the removal efforts in partnership with other City departments and contractors. Tetra Tech, Inc. has been providing debris monitoring services that are compliant with Federal Emergency Management Agency regulations, which require a debris monitor who is separate from the contractor collecting and hauling the debris. These services are ongoing and began on June 15, 2024. Department intends to continue using Tetra Tech, Inc. for up to one year to continue providing these services.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Sanitation Operation Fund |
$750,000.00 |
$0.00 |
$0.00 |
MWBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$750,000.00 |
Other Services |
N/A |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
N/A |
N/A |
N/A |
|
• This Business Inclusion and Development Plan does not apply to Emergency Ratifications. |
|
• Tetra Tech, Inc. - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Department of Sanitation Services received the following bids from solicitation number SAN-2024-00025272, which closed on June 14, 2024. We recommend the City Council award this service price agreement in its entirety to the lowest responsive and responsible bidder.
*Denotes successful bidder
Bidders Address Amount
*Tetra Tech, Inc. 2301 Lucien Way, Suite 120 $750,000.00
Maitland, FL 32751
DebrisTech, LLC 923 Goodyear Boulevard $753,000.00
Picayune, MS 39466
Stiff’s 5 Star Energy 1301 Bowen Road $791,000.00
Conservation Services Arlington, TX 7613
Thompson Holdings, Inc. dba 2601 Maitland Center Parkway $816,000.00
Thompson Consulting Services, Maitland, FL 32751
LLC
Goodwyn Mills Cawood, LLC 900 Camp Street, #438 $914,000.00
New Orleans, LA 70130
Set-Apart Excavating & 3813 William Dehaes Drive, 813 $965,000.00
Services, LLC Irving, TX 75038
Rostan Solutions LLC 3433 Lithia Pinecrest Road Non-responsive
Suite 287
Valrico, FL 33596
OWNER/EXECUTIVE
Tetra Tech, Inc.
Dan L. Batrack, Chairman, Chief Executive Officer