STRATEGIC PRIORITY: Quality of Life, Arts & Culture
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): 6
DEPARTMENT: Park & Recreation Department
EXECUTIVE: John D. Jenkins
______________________________________________________________________
SUBJECT
Title
Authorize a construction services contract for the construction of the Anita Nañez Martinez Recreation Center Building Envelope Renovation Project located at 3212 North Winnetka Avenue - York Builders, Inc, best value proposer of five - Not to exceed $1,160,269.20 - Financing: Park and Recreation (B) Fund (2017 General Obligation Bond Fund) ($141,554.54) and Capital Construction Fund ($1,018,714.66)
Body
BACKGROUND
On October 20, 2023, the City of Dallas advertised a re-bid of Request for Competitive Sealed Proposals (RFCSP) for the construction of the Anita Nañez Martinez Recreation Center Building Envelope Renovation Project with bids due November 9, 2023. The re-bid effort was desired as the initial bid for this project on September 8, 2023 resulted in several non-responsive bids. A pre-proposal conference was held on October 25, 2023, with two potential proposer(s) in attendance.
In response to the advertisement, the Office of Procurement Services received submittals from five firms on November 9, 2023. The bid procurement process complied with the City’s Administrative Directive 4-05: Contracting Policy, Section 10 Procurement Processes.
This action will authorize a construction services contract for the Anita Nañez Martinez Recreation Center Building Envelope Renovation Project located at 3212 North Winnetka Avenue to York Builders, Inc, the best value proposer of five, in an amount not to exceed $1,160,269.20. The scope of work includes total replacement of existing damaged exterior façade gypsum fiber reinforced concrete decorative panel bands with cast stone panels on three facades, repairs of several existing steel framed windows, repairs of cracks on the exterior plaster finish on gymnasium exterior walls, repairs on the gymnasium athletic wood floor, painting of the gymnasium interior, and preparing and painting interior drywall surfaces adjacent to exterior windows scheduled for repairs, and exterior cement plaster repairs to the gymnasium.
Proposals based on the RFCSP procurement process are evaluated on pre-set criteria which include qualifications of the prime contractor, subcontractor experience, cost, construction amount and schedule ratings, which are based on mathematical formulas, with the best price and best schedule being given the highest scores. Ratings “0” to “10” are given for each criterion with “10” being the best rating. These ratings are multiplied by the weighting to obtain the score for each criterion.
Following is a list of the rating criteria and values for each criterion:
Rating Criteria Value
1. Proposed Construction Contract Amount 45%
2. Qualifications/Experience/References for Prime Firm 20%
3. Subcontractor Experience 10%
4. Business Inclusion and Development Plan 15%
5. Financial Sufficiency 5%
6. Proposed Schedule/Time of Completion 5%
100%
The selection committee selected York Builders, Inc. as the best value proposer based on the rating criteria.
ESTIMATED SCHEDULE OF PROJECT
Began Design October 2019
Design Completed July 2020
Began Construction September 2024
Complete Construction March 2025
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 4, 2024, the Park Board authorized a construction services contract for the construction of the Anita Nañez Martinez Recreation Center Building Envelope Renovation Project located at 3212 North Winnetka Avenue with York Builders, Inc, best value proposer of five.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Park and Recreation (B) Fund (2017 General Obligation Bond Fund) |
$ 141,554.54 |
$0.00 |
$0.00 |
|
Capital Construction Fund |
$1,018,714.66 |
$0.00 |
$0.00 |
|
Total |
$1,160,269.20 |
$0.00 |
$0.00 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$1,160,269.20 |
Construction |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
40.54% |
68.80% |
$798,265.21 |
|
• This contract exceeds the M/WBE goal. |
|
• York Builders, Inc - Non-local; Workforce - 35.00% Local |
PROCUREMENT INFORMATION
The following proposals were received from solicitation number CIZ23-PKR-3054, opened on November 9, 2023:
*Denotes successful proposer
Alt. Nos. 1
Proposers Base Bid 3 and 4** Total Bid Rankings**
*York Builders, Inc $ 972,783.00 $187,486.20 $1,160,269.20 1
1301 East Debbie Lane
Suite 102 523
Mansfield, TX 76063
Big Sky Construction Co. $1,195,000.00 $181,000.00 $1,376,000.00 2
Joel Brown & Co. $1,139,597.00 $238,000.00 $1,377,597.00 3
Prestige Building Group, LLC $1,522,314.18 $295,288.07 $1,817,602.25 4
Dorothy Design Studio. **Non-responsive
*Alternate No. 1 - Provides for repairs to the plaster for gymnasium & columns at South covered porch.
*Alternate No. 3 - Provides for the preparation & paint interior drywall adjacent to repaired exterior windows.
*Alternate No. 4 - Provides for repairs to the gymnasium athletic floor & miscellaneous exit door & paint gym interior walls & spot paint ceiling.
**Dorothy Design Studio was deemed non-responsive due to an incomplete proposal.
OWNER
York Builders, Inc
Reginald York, President/Principal-In Charge
MAP
Attached