STRATEGIC PRIORITY: Government Performance & Financial Management
AGENDA DATE: August 14, 2024
COUNCIL DISTRICT(S): All
DEPARTMENT: Office of Procurement Services
EXECUTIVE: Donzell Gipson
______________________________________________________________________
SUBJECT
Title
Authorize a five-year master agreement for the purchase of service center supplies and equipment for citywide use - Marco Holdings I, LLC dba Bumper to Bumper in the estimated amount of $193,092.50 and Parts Authority, LLC in the estimated amount of $91,290.00, lowest responsible bidders of three - Total estimated amount of $284,382.50 - Financing: Equipment and Fleet Management Fund
Body
BACKGROUND
This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis according to annual budgetary appropriations. The estimated amount is intended as guidance rather than a cap on spending under the agreement, so that actual need combined with the amount budgeted will determine the amount spent under this agreement.
This master agreement will provide for service center supplies and equipment for citywide use. The service center supplies and equipment includes pneumatic, hand, and power tools which will be used citywide at over 15 facilities to repair and maintain a fleet of over 5,800 vehicles, which includes:
• Civilian service vehicles
• Police vehicles
• Fire vehicles
• Heavy equipment
• Lawn equipment
As part of the solicitation process and in an effort to increase competition, the Office of Procurement Services used its procurement system to send out email notifications to vendors registered under relevant commodity codes. To further increase competition, the Office of Procurement Services uses historical solicitation information, the Internet, and vendor contact information obtained from user departments to contact additional vendors.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
This item has no prior action.
FISCAL INFORMATION
|
Fund |
FY 2024 |
FY 2025 |
Future Years |
|
Equipment and Fleet Management Fund |
$4,739.71 |
$56,876.52 |
$222,766.27 |
M/WBE INFORMATION
In accordance with the City’s Business Inclusion and Development Policy adopted on September 23, 2020, by Resolution No. 20-1430, as amended, the M/WBE participation on this contract is as follows:
|
Contract Amount |
Procurement Category |
M/WBE Goal |
|
$284,382.50 |
Goods |
32.00% |
|
M/WBE Subcontracting % |
M/WBE Overall % |
M/WBE Overall Participation $ |
|
0.00% |
0.00% |
$0.00 |
|
• This item does not meet the M/WBE subcontracting goal. |
|
• Marco Holdings I, LLC dba Bumper to Bumper - Local; Workforce - 0.00% Local • Parts Authority, LLC - Non-local; Workforce - 0.00% Local |
PROCUREMENT INFORMATION
Method of Evaluation for Award Type:
|
Low Bid |
• Recommended vendor is based on the lowest competitive quoted price, who is also technically and financially capable of performing and completing the contract, and otherwise meets all material specification requirements |
|
|
• Negotiations are not allowed |
The Office of Procurement Services received the following bids from solicitation number BE24-00024833. We opened them on June 7, 2024. We recommend the City Council award this master agreement to the lowest responsive and responsible bidders by line. Information related to this solicitation is available upon request.
*Denotes successful bidders
Bidder Address Amount
*Marco Holdings I, LLC 10765 Mapleridge Drive Multiple lines
dba Bumper to Bumper Dallas, TX 75238
*Parts Authority, LLC 3 Dakota Drive Multiple lines
Suite 110
New Hyde Park, NY 11042
Dallas Paint and Body, LLC 410 West Elmore Avenue Multiple lines
Dallas, TX 75224
OWNERS
Marco Holdings I, LLC dba Bumper to Bumper
Lanny Martindale, President
Parts Authority, LLC
Randy Buller, President